Job Description

Office-based PositionAn Australian-based Construction company is looking for one (1) Senior Virtual / Executive Assistant to join the team.5 CORE ROLE ATTRIBUTES

• Willing - loves assistant work and helping others succeed, energetic, can-do attitude, quick learner
• Efficient - productive, ability to prioritise, gets stuff done and done fast, meets deadlines, time and task management, fast-paced, multitasker, proactive
• Strong attention to detail - accurate, quality work, cares about work, loves what they do
• Communication - informing stakeholders (manage up and down), exceptional writing, editing and proofreading skills, ability to create meaningful presentations
• Creative/Graphic design skills - proficient with technology; can operate platforms like Canva, ability to create pleasing visual designs from verbal briefs, eye for spatial design, making documents look neat and pleasing to the eye, maintaining brand look & feel

SPECIFIC ROLE REQUIREMENTSThe mission of this role is to free up time of the Leadership team so that collectively the client can reach strategic targets.

• prioritise and respond to emails

• draft, review and send communications on behalf of company executives

• maintain various records and documents for company executives - update filing systems etc.

• produce presentations

• organize and prepare for meetings, including gathering documents and attending to logistics of meetings, preparing agendas

• take notes/actions at meetings

• follow up manager - to internal and external stakeholders

• coordinate travel arrangements and key events

• organise calendar - executives and staff calendar

• update and schedule tasks based on priority

• assist with planning priorities on a daily and weekly basis

• resolve IT issues and other ad hoc issues e.g. booking flights, organising staff/client gifts etc.

• prepare relevant company reports e.g. project progress reports

• assist with completion of strategic initiatives - this may include things like market research, putting together

• assist Marketing team with editing and filing photos, database updates, online research, basic website updates, lining up photoshoots, writing posts for social media, updating or creating forms for various purposes

• assist Sales team with proposal document updates

• assist Accounts team with data entry of invoices, reconciling statements etc.

• assist other team members where required to achieve company objectives

• preferably with graphic design and skills to assist Marketing team

This should not be construed to imply that these requirements are the Exclusive Standards of the Position. This Job Position will follow any other instructions, and perform any other related duties, as may be required by the Client.Job Types: Full-time, PermanentSalary: From Php35,000.00 per monthBenefits:

• Promotion to permanent employee

Schedule:

• 8 hour shift

Supplemental Pay:

• 13th month salary

Ability to commute/relocate:

• Makati: Reliably commute or planning to relocate before starting work (Required)

Experience:

• virtual / executive assistant: 5 years (Required)

Language:

• English fluently (Required)