Job Description

Senior/Executive, Frontline Ops Logistics








Job Purpose



Reports to the Planning & Innovation Senior Manager, the Frontline Ops Logistics Senior/Executive will lead and supervise a team of Administrative Officers in supporting Rail Ops Division day-to-day administrative and logistics functions.


Responsibilities

• Oversee, plan and coordinate administrative procedures and systems, and devise ways to streamline processes
• Plan and monitor the Budget for Ops Support Department cost centre and ensure adherence to approved budget allocation
• Perform monthly reviews of overall budget vs actual spending and determine reasons for the variance
• Manage the Purchasing & Requisition Function for Rail Ops with attention to budgetary constraints
• Manage the assets for Rail Ops and inventory of office supplies and equipment; maintain documentation and keep records of assets and inventory
• Manage office services for office, including the upkeeping of the office
• Administrator and Process Owner for Station Stationery Ordering System for NSEWL. Liaise with Digital Office on system audit annually
• Oversee the co-ordination & administration of RFID cards and access for all stations
• Coordinate, manage and track the issuance of High Security Keys
• Organise, support and supervise other office activities such as company\xe2\x80\x99s Dinner & Dance, Celebration Functions, Chinese New Year distribution of Ang Pows & mandarin oranges, etc
• Oversee the supervision of personnel, which includes work allocation, training, promotion, enforcement of internal procedures and controls, and problem resolution; evaluate performance and make recommendations for personnel actions; motivate employees to achieve peak productivity and performance
• Provide administrative support to other departments or projects as needed
• Other ad-hoc work assigned from time to time

Qualifications & Work Experience

• Degree of any discipline
• Proficient Microsoft office - Excel, Powerpoint
• Hands-on knowledge in SAP, Ariba System is preferred
• Strong communication and writing skills to collaborate effectively with internal and external customers
• Able to multi-tasks , manage expectations and timeline

Skills

• Meticulous, fast & independent learning attitude
• Able to handle stress with tight timeline
• Must be resourceful
• Able to work as a team and perform as an individual
• Possess good interpersonal skills

SMRT Trains Ltd was incorporated in 1987 and operates Singapore\xe2\x80\x99s first mass rapid transit system. Today, we manage and operate train services on the North-South Line, East-West Line, the Circle Line, the Thomson-East Coast Line, and the Bukit Panjang Light Rail Transit. With over 5,000 employees, more than 250 trains, and 141 km of rail tracks across 108 stations, we serve millions of commuters daily.