Job Description

JOB SUMMARY

• Responsible for ensuring that ALL shipments are arranged and shipped in a timely manner, including freight calculation and billing verification, preparation of shipping documents, monitoring shipments as per the agreed incoterm, as well as liaise with GSBM / Scrap Vendors on the pricing for materials scrap.

• Liaise with Venture Int\xe2\x80\x99l Global Supply Base Management (GSBM) / Scrap Vendor on the pricing for GES Spore Materials Scrap. Request for quotation if necessary.
• Calculation of freight for Export.
• Verify Logistics services billing invoices.
• Arrange & process the insurance claim for damage & loss shipments
• Arrange with Insurance broker for survey of damage & loss cargoes.
• Process of insurance documentations for claim.
• Arrange and process shipments and shipping documents for Exports and Delivery according to Work Instructions: -
• Liaise with TCS, Program, Purchasing, Commodity, Engineering and Quality Departments on shipment arrangements for Exports and Delivery to Customers and Suppliers.
• Liaise with warehouse and forwarders to ascertain the readiness of goods and the vessel / flight space availability respectively.
• Prepare Invoices and packing list; shipping instructions to forwarders, airway bill, Shipper VGM (verified gross mass) declaration form, etc. and update (out-stock) inventory accordingly.
• Prepare Certificate of Origin & its supporting documents for Government Authorities certification & respective Embassy endorsement.
• Liaise with forwarder for Permit, Bills of lading / Sea waybill, Airwaybill, Proof of delivery and shipment collection when goods are ready.
• Ensure all necessary documents are ready for shipment, with indication of correct quantity and items are shipped to correct destinations; and sorting of all necessary documents according to work instructions.
• Liaise with Finance department on logistics / shipping related documents as per MES regulatory requirement and follow up when necessary.
• Housekeeping and proper filing of related shipping documents for easy tracking & auditing.
• Updating in SAP systems.
• Contract out all shipment quantities on picking list from the system.
• Update shipping details in system.
• Generate and print Delivery order/Packing list and Tax/Commercial Invoice for shipment.
• Compile shipment report for Export. Other clerical assignments as determined by Global Logistics Manager.

• Booking of flight and vessel space
• No shipment is allowed if Export permit is not ready.

• DIPOMA IN SHIPPING
• Minimum 3 years\xe2\x80\x99 working experience in related field is essential.

• Must have knowledge of Customs and Import / Export procedure and documentations.
• Must be able to work in a fast-paced manufacturing environment.
• Must be able to work overtime as and when required.
• Must always maintain a positive attitude and thinking.