Job Description

Job Summary

We are seeking a proactive and detail-oriented

Site Admin

to provide comprehensive administrative and clerical support to our project team in the

Mechanical & Electrical (M&E)

construction sector. This role is critical to ensuring smooth day-to-day operations at both the

office and construction site

levels. The ideal candidate will be organized, capable of handling multiple priorities, and possess a solid understanding of documentation processes within a project environment. You will play a key role in supporting project execution, documentation control, procurement coordination, and administrative efficiency throughout the project lifecycle. Prior experience in construction or M&E environments will be a strong advantage.

Key Responsibilities

Provide administrative and clerical support to project teams or executives at both office and jobsite locations. Prepare, type, and distribute project-related documents including subcontract agreements, purchase orders, contracts, letters, and other correspondences. Maintain accurate digital and physical filing systems for project documentation in accordance with company procedures. Keep project data, records, and trackers up to date for internal and external use. Coordinate with subcontractors and suppliers on documentation, such as claims, delivery notes, certifications, and compliance submissions. Assist in preparing project documentation for cash flow, progress claims, insurance, work schedules, and client submissions. Support project close-out activities, including compiling Operation & Maintenance (O&M) manuals and handover documents. Set up and maintain project binders, and coordinate printing and distribution of project drawings with vendors. Organize and issue project punch lists and follow up with relevant parties for completion. Handle requisitions of office and project supplies and ensure timely delivery to site teams. Ensure all work areas and filing systems are orderly and that jobsite documentation is well-maintained and accessible. Attend and assist in project or coordination meetings, preparing meeting notes when necessary. Support the project team with scheduling, meeting coordination, interviews, and travel arrangements. Participate in the rollout of new internal procedures, systems, or digital tools as directed by management. Archive project files and documents per company and client retention policies. Perform any other duties as assigned by management to support project success.

Requirements

Minimum N/O/A Level qualification to above. At least

1 year of relevant experience

in an administrative role; experience in

M&E

or

construction industry

preferred. Strong attention to detail and

meticulous

in handling documentation. Ability to work independently, manage multiple tasks, and meet deadlines. Proficient in

Microsoft Office applications

(Word, Excel, Outlook). Good communication and interpersonal skills.

Familiarity with project document control systems is a plus.

If interested, please submit your application to cvs@jdawms.com with your expected salary and resume.


We regret that only short-listed candidates will be contacted shortly. By submitting your application or resume, you agree to the collection, use, retention, and sharing of your personal information with potential employers for their assessment.


JDA WMS Pte Ltd | EA Personnel: Pham Thi Tuyet Mai


EA License No: 23S1595 | EA Registration No: R25127838