Job Description

The Role

The Role: We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. You will be responsible for a variety of administrative tasks to support the smooth functioning of our business office. The successful candidate will have excellent organizational and communication skills, as well as a strong attention to detail.

Job Responsibilities:
a) Handling of department calls and despatch mails
b) Inventory/Equipment management and procurement

• Provide administrative support, including ordering stationary and office supplies, as well as maintaining office equipment and machines.
• Handle Purchase Requisition, Goods Receipt, and Work Order tasks as required for the Business Office.
• Process cheque requisitions for adhoc payments as needed.
• Monitor and raise reminders before service contracts expire.
• Collaborate with vendors to schedule preventive and maintenance services according to service contracts.

c) Organisation of department document
d) Secretariat support to HOD

• Assist the HOD with administrative tasks and ensure the staff listing is updated in case of staff movements.
• Coordinate room reservations for meetings and send reminders to participants.
• Provide logistics support for office events and workshops, including organizing and coordination.
• Set up necessary accounts (email, shared folders, etc.) for new hires.

e) Perform other related duties as assigned or requested by the HOD and superiors.

Qualifications & Experience:

• \'A\' Level/NITEC with preferably 2 years working experience (Healthcare related / Accounting / Finance / Banking Hospitality / Mass Communication / Marketing)
• Candidate must possess computer literacy (proficient in using office software, such as Microsoft Office Suite), organizational and time management skills. She/he should have strong attention to detail and accuracy in handling documents, and able to work independently and collaboratively in a team environment.
• Candidate should have good communication skills (written and verbal).

Parkway Shenton