Job Description

• Preparation of Purchase Orders based on pre-determined vendor, product and prices, deviation of item requisitioned to be investigate and to obtain proper justification for such deviation
• Inputting of consumption information of grocery items
• Matching of invoices and delivery orders to Purchase Orders.
• Maintaining of database of product, supplier and price of commonly purchased items must be maintained and updated on a monthly basis
• Sourcing of new buys or alternative supplies must involve adequately investigated into user requirement / specifications, quality & service of the product and vendor, and a recommendation must be made based on his / her best judgment
• Collect feedback from homes and users on a quarterly basis, on performance of the various vendors, delivery capabilities and the quality of the products supplies
• Co-ordination with the vendor on delivery to ensure that proper goods acceptance procedures are complied with, expediting of deliveries on fortnightly basis
• To maintain register of contracts and capture visits based on contract
• To get approval from relevant Head of Department and Director for all procurement from non-approval vendors as well as non-standard consumable items
• An approved supplier list must be maintained and updated at least once a year. Such list to be approved by the Management Representative as per ISO procedures
• Prepared and maintain a monthly consumable procurement list
• To maintain inventory at Home Centres and Head Offices, to ensure proper data capture of receipts and issuing to ensure inventory accuracy
• For receiving, to ensure goods delivered are in good condition and batch and expiry dates are properly marked
• Ensure office equipment are working and well-run
• Perform such other duties and responsibilities that may be assigned from time to time

• Diploma in Business, Purchasing or equivalent is preferred
• At least 3 years of working experience
• Candidates with healthcare industry experience has an advantage
• Good team player who is independent and self motivated.
• Proficiency in MS Office and computerised Purchasing system