Job Description

• 
  Our client is a major player in the home appliance and electronics industry. They are looking for a Specialist \xe2\x80\x93 Administrative Affairs (1-year Contract) to be in charge of support management and administrative functions. The incumbent will be reporting to the Manager / Head of the HR & Administrative Affairs department. This role will be convertible/renewable depending on the individual\'s performance.
  
  \xe3\x80\x90 What you will be doing \xe3\x80\x91
  
  Administrative:
  
  • In charge of company administrative duties
  • In charge to follow up on miscellaneous administrative insurance coverage
  • In charge of the application of administrative and accounts expenses with justification
  • Checking promoter\xe2\x80\x99s commission calculation and submitting to 3rd party. Matching of invoice from 3rd Party HR services
  • Organizing company trips, D & D and events/ bonding activities
  • Perform administration functions to HODs and MD
  • Travel & visa coordination, hotel reservation, routine files update
  • Preparation of oversea visitors\xe2\x80\x99 visa invitation letter
  • Sorting & verifying payment of NT-vendors invoices (travel, courier etc) for account dept payment
  • Assist to maintain OHS requirement updates
  • Arrangement for dispatch assignment with courier service
  • Input data for Business planning for data reporting purposes
  
  b) General Affairs:
  
  • In charge & Assist Office General affairs/office maintenance/communication equipment
  • In charge of Office administration, updating & maintenance of office equipment and general affairs support
  • In charge of the general affair matters in the company for internal and external needs
  • In charge of the pantry lady\xe2\x80\x99s job duty (UEMS)
  
  c) Procurement:
  
  • Dealing and negotiating with suppliers of various business needs (e.g. office service providers, office supply vendors etc)
  • Sorting and update of monthly telco invoices and reporting to management
  • Purchasing office supplier and pantry supplier, Pantry & Stationery ordering.
  • Purchase requisition/purchase order role function for HRADM in AX system (developing into SAP)
  
  Any other duties which may be assigned to you by your superior from time to time.

• Requirement

  
  \xe3\x80\x90 What they are looking for \xe3\x80\x91
  
  • Possess Diploma in Business Administration or any other related fields
  • Min 2-3 years of relevant working experience in administration
  • Adept in Microsoft Excel

• Working Hour

  8:45 ~ 17:35

• Benefit

  
  \xe3\x80\x90 What they are offering \xe3\x80\x91
  
  • AL (12 days)
  • ML (14 days)
  • Medical and Insurance benefits
  • Contract completion bonus