Job Description

Reporting to the Assistant Operations Manager, the Administrative Assistant is responsible for providing administrative assistance to the Operations Department.Responsibilities

• Support and work closely with the retail team in ensuring standard operating procedures and service guidelines are met
• Monitor and manage stores' maintenance supplies such as store amenities, office equipment and pouches to ensure quality standard and cost effectiveness
• Compilation of data & monthly reports for performance review
• Assist in the planning and execution of new store openings from renovation works and fittings to manpower management
• Liaise with mall managements or contractors on any ad-hoc installation and maintenance works
• Dissemination of brands incentives, price & discount guidelines to retail sales team
• Manage & collate annual novelties orders and waiting list of retail sales team
• Support and manage Retail Exclusive Brands from coordinating purchase orders to stock inventory management
• Work with retail brands on the new deployment of systems, warranties and ordering platforms
• Work with e-commerce team on online store SKU listings and customer enquiries
• Manage & timely updating of key listings and documents (ie. Brands & staff contact listing, discount guidelines, POS listings etc)
• Assist in all staff training/sales seminars/guest list for event & event itself
• Other ad-hoc duties as assigned

Requirements

• Mature and self-disciplined to be able to work under minimal supervision
• Enjoys working in the retail environment and performs well under pressure
• Good organizational and interpersonal skills
• Proficiency in Microsoft Excel and familiar with using Pivot Table, Vlookup & formulas

Completion Bonus: 1 month (payable after completion of 1 year contract)Job Types: Full-time, Contract
Contract length: 12 monthsSalary: From $2,800.00 per monthSchedule:

• Monday to Friday

Supplemental Pay:

• 13th month salary

Experience:

• Microsoft Excel: 1 year (Required)