Job Description

Summary The Employee Experience team has a hand in every pie at Scoot, crafting a workplace experience that authentically reflects the mission, vision, and values of the company; creating memorable, meaningful, and purposeful connections; building a team of service-minded stewards that work on behalf of the workforce; delivering tools and technology to enable seamless workflow, and instilling enthusiasm if not excitement for the work at hand.

This role will bridge the candidate-employee gap, furthering the team\xe2\x80\x99s objective of delivering a best-in-class employee experience.

The EX Specialist will be expected to coordinate all office administrative matters, as well as other administrative tasks that help contribute to a holistic employee experience.



Key Responsibilities:

• Supporting the employee experience throughout the employee lifecycle (onboarding, transfers, performance cycles, leaves of absence and off-boarding)
• Partner closely with HR specialist functions to execute various manpower programs, whilst maintaining seamless communication flow between teams
• Ensure compliance and processing of work pass and dependent pass applications for foreign employees (i.e. issuance of work passes, arranging of card registration appointment, issuance of medical authorization chit and briefing employee on the work pass process)
• Oversee and coordinate office administrative matters, expenses and supplies related such as but not limited to; office supplies inventory, verifying of invoices, facility and tenancy management.
• Manage the office environment and overseeing general maintenance of the office (furniture, lighting, aircon, etc); including managing the cleaners.
• Support Office Safety Distancing Measures roll-out with Safety Management Officer
• Manage all incoming and outgoing mails and couriers including postage.
• Support Flight bookings and visa application for CEO
• Manage employee administrative matters such as but not limited to; employee admin system, billing tasks.
• Manage level 1 employee helpdesk and Employee Service Centre queries.
• Support Company-level employee engagement activities
• Other day-to-day operational support and HR administration support

• Detail-oriented
• Excellent inter-personal skills
• Possess a positive attitude; resourceful and self-motivated
• Able to work independently with minimum supervision, as well as in a team
• Diploma or Bachelor Degree in any discipline
• 2-3 years of relevant work experience is preferred
• Experiences in shared services environment, HR or office admin

Scoot