Job Description

Singapore
Non-Academic - Operations /
Full Time (Permanent) /
On-site
About GESS
As one of the leading international schools in Singapore, GESS is home to students from over 70 nations worldwide. We are for many families the home away from home and we are very happy that they are part of our school community which is based on mutual support and solidarity. With our language programme, we support our students to nurture this part of their identity and want to preserve the opportunity that they can grow up with multiple languages to be best prepared for an international environment. With the German International Abitur or the IB Programme they are perfectly prepared for their career after school. Our students enjoy lifelong learning and we take pride in our GESS values of respect, openness and diversity which our students will nurture in their life after school.
We were awarded with the Deutsche Schulpreis (German school prize) 2022, which was given to us for our extraordinary concept according to their motto Make teaching better. We stand out as the only German school abroad nominated for this award.
Job Purpose
Support the administrative and logistical aspects of running the sports department and in particular, the ACSIS (Athletic Conference for Singapore International Schools) programme, competitive sports and co-curricular events.
Responsibilities and Accountabilities
Collaboration And Coordination
xc2xb7 In collaboration with the Head of Sports, support the administrative and logistical aspects of running the ACSIS and competitive sport programs, e.g., Travel logistics, facilities, referees booking and sport uniforms order.
xc2xb7 Proactive and timely communication to parents, including in advance of matches and in the event of cancellation.
xc2xb7 Coordinate try out weeks for ACSIS Teams and International Teams.
xc2xb7 In collaboration with the Head of Sports, maintain the Sport Website, including updating the match results and team sheets in a timely manner.
xc2xb7 Generate statistics and provide recommendations regarding the ACSIS Programme for next year.
xc2xb7 Collaborate in monitoring the ACSIS and CCA Events Budget, ensure correct invoicing and monitor expenditures.
xc2xb7 Work closely with the Head of Sports on the strategic direction of the ACSIS Programme
xc2xb7 Work closely with the CCA and Swimming operational teams to ensure seamless provision of sports
xc2xb7 In collaboration with the Head of Sports, Organize and promote invitational sport events
Support
xc2xb7 Support the organization of the CCA Fair
xc2xb7 Organize appropriate recognition of student participation/achievement in competitive sports, e.g. Furnishing Medals and displaying Team Photos and trophies
xc2xb7 Manage ACSIS Team sign ups in our school operational systems and ensure timely payments
xc2xb7 Support the organization of the Holiday Camps
xc2xb7 Adhoc weekend sports events across ACSIS and GESS Invitationals
xc2xb7 Operational running of GESS Sports events
xc2xb7 Support in organisation of GESS sports programs
Knowledge and Experience
xc2xb7 Diploma in any field
xc2xb7 English native speaker, German knowledge advantageous
xc2xb7 Excellent organisation, administration and communication skills
xc2xb7 Relevant experience in administrative or service-oriented fields. Sport knowledge is an advantage.
xc2xb7 Enthusiastic and willing to work flexible hours
xc2xb7 Ability to multitask and work under pressure
xc2xb7 Good team player
xc2xb7 Excellent Computer skills
xc2xb7 Open mindedness to work in international teams
Technical and Soft Skills
xc2xb7 Interpersonal skills to facilitate interaction with a multifaceted workforce
xc2xb7 Team player and ability to work in a fast-paced environment and prioritize multiple activities
xc2xb7 People skills - must be able to liaise with all levels of staff; proven 'hands on' organization skills; self-motivated and service orientated
xc2xb7 A proactive and 'can do' attitude
xc2xb7 Attention to detail
Fair Recruitment and Safeguarding: We are committed to fair recruitment practices and safeguarding the welfare of all students. We ensure that our hiring processes are free from discrimination and bias on the basis of age, nationality, gender, marital status, pregnancy status, caregiving responsibilities, race, religion, language, disability or mental health conditions. As part of our commitment to safeguarding, we conduct thorough background checks on all candidates which include criminal background checks in all countries lived and worked in for the last ten years, as well as reference checks. Any offer is subject to the satisfactory completion of such checks. Our school prioritises the safety and well-being of our students, and we expect all staff members to uphold these values.