Job Description

Studio Operations Coordinator (HR, Administration)

Location: Singapore

Are you interested in joining a supportive culture within a global firm? Come build a rewarding career at Woods Bagot!

Woods Bagot is a People Architecture company placing human experience at the centre of our design process to create and deliver engaging, future-oriented projects that respond to the way people actually use space.

About the role

Woods Bagot Singapore studio is looking for an enthusiastic individual looking for a broad role to support a small but growing studio to assist in operations, HR, and administration as and when required.

Previous insight and knowledge of the interior design/architecture industry in Singapore and Southeast Asia is an advantage but not as desirable as a motivated individual who is looking to learn and grow!

You will report to the Studio Leader & mainly assist the studio in the following:

A. Office Administration

\xc2\xb7 Support the effective and efficient day-to-day operation of the Studio and maintain a safe and secure work environment.

\xc2\xb7 Monitor ordering of supplies, assist with general administrative duties as needed across the Studio, including reception, mail, and ensuring the cleanliness of the Studio, hospitality, and client service of the Studio, etc.

\xc2\xb7 Manage the studio\'s calendar and liaise with relevant parties on scheduling studio appointments.

\xc2\xb7 Support Studio Practice Management by way of conducting internal project audits and setting up client reviews in line with WB procedures and policy.

\xc2\xb7 Oversee and coordinate travel and accommodation bookings for the Studio.

\xc2\xb7 Handle ad hoc projects assigned by the Studio Leader.

B. Human Resources

\xc2\xb7 Conduct candidate screening, arrange interviews, and coordinate with People & Culture based in Hong Kong on preparing offers to new hires.

\xc2\xb7 Conduct orientation induction for new hires in the Studio, including allocation of seats, login details, IT equipment, contact information, etc.

\xc2\xb7 Track staff\'s timesheets and forecast monthly on internal manpower resources to ensure sufficiency and functionality within the studio.

\xc2\xb7 Coordinate staff welfare matters such as celebrations, insurance, and any other staff-related benefits.

\xc2\xb7 Plan monthly team bonding activities.

C. Finance (Assist)

\xc2\xb7 Support in issuing invoices and coordinating between clients and suppliers on payment matters.

Personal Competencies

\xc2\xb7 Minimum 2-3 years of office administration or human resources experience, preferably in the design or construction-related industry.

\xc2\xb7 Degree holder in human resources disciplines is an advantage but not essential.

\xc2\xb7 Enthusiastic and energetic individual who is able to work in an agile and responsive setting, adapting to dynamic and growing team requirements.

\xc2\xb7 Excellent interpersonal skills with communication in spoken & written English.

\xc2\xb7 A high level of skill using Microsoft packages and Microsoft Outlook is essential.

\xc2\xb7 Must be based in Singapore and have the right to live and work in Singapore.

How to apply

Please send your resume and a cover letter (including your salary expectations, and availability) in PDF format through our Jobstreet job post for a Studio Operations Coordinator.

Applications will be treated in the strictest confidence.

We do not accept unsolicited resumes or names from agencies.

Mandatory requirement:

It is an essential requirement that at the time of applying for this position applicants must have the legal right to work in Singapore

Inspiration. Innovation. Inclusiveness. We are Woods Bagot.

Woods Bagot is an equal opportunity employer. We are committed to equal employment opportunity.

At Woods Bagot, we are committed to creating an environment where difference is celebrated, valued, and respected, practices are equitable, and our people feel like they belong. We accept that none of us is smarter than all of us. We believe building a diverse workforce is the foundation of creativity and innovative design - it is only by working together that we can realise the potential of our people, clients, and communities around us. Through our inclusive leadership and our truly global studio network of strategists, experience designers, and scientists, you will find your voice and have the support and flexibility required to bring your whole self to work and build an exceptional career.

All personal data collected by the Company will be kept confidential and only used for recruitment purposes.

Additional Information

Career Level

Senior Executive

Qualification

Bachelor\'s Degree, Post Graduate Diploma, Professional Degree

Years of Experience

2 years

Job Type

Full-Time

Job Specializations

,

Company Overview

About

We place human experience at the centre of our design process in order to deliver engaging, future-oriented projects that respond to the way people actually use space.

Additional information

Woods Bagot is a People Architecture company. We place human experience at the centre of our design process in order to deliver engaging, future-oriented projects that respond to the way people actually use space.

We do this as a global design and consulting studio with a team of over 850 experts working across 17 studios in Australia, Asia, Europe, the Middle East and North America.

Our Global Studio model allows us to work collaboratively across time zones and borders, using the latest technology to share design intelligence and strengthen our knowledge base around the world.

Additional Company Information

Registration No.

T13FC0019J

Company Size

1 - 50 Employees

Industry

Architectural Services / Interior Designing

Benefits & Others

Medical, Regular hours, Mondays - Fridays

Specific Location

38 Bukit Pasoh Road Singapore 089852

Singapore Post