Job Description

Scope:

Office Administration

• Facility Management

• Responsible for office capacity planning and space allocation (e.g. meeting rooms, work desks, cafeteria and office equipments etc) by understanding users\' needs and translating it into good working environment in office
• Work with department heads to accurately plan and estimate office seating requirements and manage hot-desking guidelines and usage
• Ensures compliance with the Bank\'s policies and relevant local regulations and requirements.
• Ensures office design and facilities are in line with green initiatives (e.g office eco certificate, greenifying suppliers contracts)
• Bear in mind user experience and aesthetics when managing office infrastructure and usage

• Health and Safety

• Implement and manage safety health and environmental processes including LPS, security systems (if appropriate), business controls processes, budget and planning processes, asset management including operations and maintenance processes, tenant services including Information Management Systems where required, interfaces with site Business Units and government/regulatory agencies, and any additional site-specific requirements.

• Vendor Management

• Maintains oversight and control of various vendors (for example, cleaning companies/tea ladies). This includes setting the expectations and standards of service delivery for vendors and ensure that such standards are followed through operationally.

• Leases and contract management

• Budget and cost monitoring for regular operations and projects.
• Business Continuity Planning (BCP) activities (workplace safety, fire warden, safe management, etc): Work with the Operational Risk Management Section which is in-charge of the overall BCP framework.
• Travel management: Oversees the team in developing and maintaining list of preferred hotels, airlines for corporate booking and support the travel booking arrangements for overseas visitors.

• Project Management of Office Renovation

• Maintain oversight of the office renovation project manager (if any) and provide direction and guidance on the project

• Others

• Review corporate tie-ups for staff including for business travel (e.g corporate rates for staff benefit such as with food establishment around office area etc)
• Events management: Providing technical training and support on office facilities usage
• Management of senior executive secretaries

• Establish Internal rule and procedures based on HO policies and regulations

• Vendor and third party risk management

Expense

• Expense Process Management

• Manage a team handling expense management
• Responsible for ensuring proper expense management control, reviewing and optimising the current process, including implementation of new systems
• Establish Internal rule and procedures based on HO policies and regulations
• Vendor and third party risk management

If you are interested in the role and would like to discuss the opportunity further, please click apply now or email Shawn at for more information.

Only shortlisted candidates will be responded to, therefore if you do not receive a response within 14 days please accept this as notification that you have not been shortlisted.

Morgan McKinley Pte Ltd FOO HOU SHENG SHAWN EA Licence No: 11C5502 Registration No: R11872138

Morgan McKinley