Job Description

JOB SUMMARY:
Manage projects and tasks for the RX US operations staff
DUTIES AND RESPONSIBILITIES:

• Liaison with car service vendor

o Work with Vitesse on staff car service needs, coordinate initial list and changes. Vitesse will handle all last-minute changes as necessary

• Housing vendor for staff hotel - Coordinate and supervise all aspects of staff, vendor and VIP event housing for all RX shows. Not needed until April

o Assist RX Operations/Hotel Manager in the administration and maintenance of all hotel contracts.
o Work with assigned Single Point of Contact (SPOC) from each show team to assign accommodations for all staff/vendors/VIP attending that event.
o Work with the appropriate housing vendor representative (Connect, Travel Planners, Passkey) to book all reservations for the given event.
o Maintain contact with all relevant hotel contacts during the show cycle as necessary to service the staff room block at the given hotel.
o Manage all changes to staff rooming list leading up to the given event working with the SPOC, housing vendor and hotels.
o Reconcile all post show hotel invoices for accuracy and code/submit payment into GBS once finance / show team have approved the charges.

• GBS access for invoice processing

o Input invoices with assistance from Operation Manager into GBS as needed.

• Exhibitor manuals

o Create exhibitor manuals with the help of the Operations Managers for all RX US Events
CONTACTS:
Internal contacts can include Operations Manager, Finance and show teams with car service needs. External contacts will primarily be on site service providers for manual forms and Vitesse for car service needs.
REQUIREMENTS:
Candidate must be proficient in word and excel. They must possess exception organizational and time-management skills.

LexisNexis, a division of RELX Group, is an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law. If a qualified individual with a disability or disabled veteran needs a reasonable accommodation to use or access our online system, that individual should please contact accommodations@relx.com or if you are based in the US you may also contact us on 1.855.833.5120.
Please read our
Candidate Privacy Policy