Job Description

About Zespri

Zespri is the world’s largest marketer of kiwifruit with over 800 people in New Zealand and throughout Asia, Europe and the Americas.
We help people, communities and the environment thrive through the goodness of kiwifruit. We sit at the heart of an interconnected industry working with 2,800 growers in New Zealand and 1,500 growers in Italy, France, Greece, South Korea and Japan. We supply the world’s healthiest little superfruits to people in more than 50 countries. We are fruit on a mission.
Our values are at the heart of everything we do. We commit to guardianship; putting people, the community, and the environment first. We are results-driven, challenging ourselves to grow and deliver better value. We cultivate personal connections, listening and acting with empathy and humility – and treating each other better for it.
We are growing quickly, driven by our success in engaging more and more consumers and by offering the world’s best kiwifruit 12 months of the year. We have bold ambitions and aim to grow sales from approximately $3 billion in 2018 to $4.5 billion by 2025.
To achieve our goals, we’re empowering our people to achieve their goals, designing our work for wellbeing, through flexible work practices and self-leadership.
We have bold ambitions for the future and we want all of our people to live and perform at their best.

About The Role

The Team Assistant’s role is to work alongside their function and to support the administration and management of their teams. This means taking responsibility for incoming and outgoing workflow, facilitation of relationships between the function leads and their direct reports and to share information with the Function Leads that will support and enable the effective delivery of their teams goals and objectives.

Accountabilities

The Team Assistant will support the following areas:

• Co-ordinate and assist the functional leads with diary and time management support, meeting coordination, AV and catering needs.
• Arrange internal and external events and meetings including bookings, venue hire and set-up, catering, related travel arrangements and invoicing
• Team meeting agenda preparation and minute taking as required
• Assist in the collation and distribution of documents and updates
• Arrange travel, accommodation and travel itineraries, ensuring adherence to Zespri’s Travel Policy
• Assist with arrangements for visits by offshore Zespri staff
• Assist with team induction requirements
• Arrange stationery and business cards and coordinate archiving and checking of registered office mailbox regularly
• Organise birthday and other celebrations
• Manage the collation and storage of documents
• Acting as a back-up for other Team Coordinators / Assistants in the wider Singapore Office
• Other tasks as required

Positive contribution as a member of their team:

• Proactively participate in all functional team meetings
• Take ownership of personal development and actively engage your manager in this process
• Understand and operate within all Zespri policies and guidelines, and seek clarification if unsure of any policy position
• Assist with the implementation of organisational policies and procedures in their function area
• Behave in a way that is consistent with Zespri values, and be prepared to hold your manager, functional leaders and colleagues to the same set of behaviours

Other tasks:

• Complete other tasks, assignments and projects as requested on an ad hoc basis that are within your capabilities

Qualifications & Experience

• Ability to work both autonomously and within a team effectively
• Resilient and solutions focused
• Demonstrates high levels of initiative and judgment with the ability to make informed decisions and set priorities
• Possesses the highest standard of integrity and confidentiality
• Outstanding organisational ability, proactive with effective planning and time management skills
• Proven communication skills; strong English comprehension and writing skills, strong attention to detail
• Personal flexibility, with the ability and confidence to self-manage while having a diligent approach to working through tasks, often requiring minimal supervision
• Works well in a high pressure environment with the ability to positively cope with challenges and competing deadlines
• Shows initiative and has the ability to work creatively and relate well to others in a team environment, and across the wider business at all levels
• Uncompromising customer service
• Natural team participant demonstrating outstanding support and cooperation
• Outstanding keyboard expertise and technical ability, making good use of all available technology. Good knowledge of Microsoft Suite.

Agency

Zespri will not accept applications or contact from any temporary staffing agency, placement service or professional recruiter for this vacancy (“Agency”).
Where Zespri requires the support of an agency to fulfil a vacancy, we will proactively seek this support from our network of Agencies. We respectfully ask that you do not contact Zespri or any of its affiliates/employees regarding vacancies, and reserve the right not to reply.
Zespri will not be responsible for, and will not pay, any fees, commissions or other payments related to such unsolicited resumes.