Job Description

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Administrative support for the following GEMLT members: Finance, HR, Portfolio Management/Business Operations, AtM, DD&T, Medical Affairs, Ethics & Compliance, Legal and PDT)

• Calendar scheduling and all secretarial support for leaders.
• Coordination and support on Ariba process (e.g., POs, invoices, cross-charges etc)
• Coordinate team meetings and processes
• Liaise with external parties (e.g. candidates, supplier, visitors, etc)
• Plan travel arrangements including visa requirements and expense reports
• Involved in ad-hoc projects and admin-related tasks

Administrative support for teams

• On-boarding/off-boarding support
• Business cards printing
• Guidance on visa application, preparation of company letters if required and arrangement for pick-up for outbound employees
• Preparation of invitation letters for inbound visitors
• Support large workshops/events logistics coordination and catering
• Guidance on system related processes (e.g. Ariba, Concur)
• Invoice management: New vendor creation, Purchase order generation - inter-company invoices, non-PO payments, Support month end PO / year-end closing accruals.
• Coordinate signatories for contracts/service agreements
• Printing and binding of documents for large meetings/ workshops

• Large quantity to be outsourced to printing vendor
• Provide back-up support for peers during annual or medical leave

Qualifications

• Minimum Diploma education
• 7 years of working experience
• Excellent communication and people skills, team player
• Able to work independently and problem-solve for issues
• Confident and ability to juggle several demands from different people
• Able to execute, prioritise and meet deadlines
• Able to work across cultures and with diverse range of people

Locations

Singapore, Singapore

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time

Takeda