Job Description

What the role is:Senior Assistant Executive (In-Employment Upgrading and Job Redesign)What you will be working on:[Key Responsibilities] \xe2\x80\xa2 Liaise with internal and external stakeholders (e.g. host agencies, Functional Leaderss, ITC, Comms) for pre and post roadshow logistics (e.g. securing of venue/set up of Teams link, procurement of refreshments, dissemination of prizes and tracking of expenses), \xe2\x80\xa2 Support actual day event such as venue set up, managing registration and refreshments counter, AV coordinator. May also need to double up as table facilitator to help flag out queries from participating officers. \xe2\x80\xa2 Support collation of officer data for manual account creation and ensure that accounts are created prior to the event. \xe2\x80\xa2 Compile, monitor and maintain status of roadshow take ups and assist in claims. \xe2\x80\xa2 Provide support in collating, updating, and simple data analytics e.g. cleansing of data for reporting. [Other Administrative Support] \xe2\x80\xa2 Work with both internal (e.g. OOA, PS4G) and external (e.g. CSC, DA) stakeholders to support uploading of Out of Agency (OOA) opportunities and learning courses onto OTG platform. \xe2\x80\xa2 Help answer simple OTG related queries via the OTG common mailbox and channel complex queries to other OTG team members where necessary. \xe2\x80\xa2 Assist with scheduling of meetings for the numerous stakeholders that the OTG team engages with.What we are looking for:[Competencies Required]: \xe2\x80\xa2 [Thinking Clearly and Making Sound Judgement] Good in project management and executing processes within given timelines \xe2\x80\xa2 [Working Effectively with Stakeholders] Confident communicator and able to address basic queries from host agencies and external partners \xe2\x80\xa2 [Keep Learning and Putting Skills into Action] Experience in running virtual large-scale engagements would be advantageous \xe2\x80\xa2 [Others] Basic to intermediate skills in the use of Excel to support data tracking and reporting \xe2\x80\xa2 [Personal Traits: independent, detail-oriented, resourceful, and able to learn and adapt quickly to changing situation.] Applicants will typically be notified on whether they are shortlisted or not within 4 weeks of the closing date of the job posting.About Public Service Division:[About PSD] The Public Service Division (PSD) aims to build a first-class Public Service for a successful and vibrant Singapore. We do this through public sector leadership development, capacity and capability building and the promotion of quality services at all levels of the Public Service. We are looking for outstanding candidates with the vision and passion to contribute to help shape Singapore. [Why Join Us] When you join PSD, you become part of a community that learns together and cares for one another. We look out for your well-being and partner you in your career growth. Being in the business of developing People and driving transformation makes our work deeply Purposeful. What you do will impact our public officers and agencies, and in turn make a difference to Singapore and Singaporeans. If you share our passion in reimagining the Possibilities and pushing boundaries to shape a first-class Public Service, we welcome you to join us! You can also connect with us via LinkedIn at https://www.linkedin.com/company/public-service-division |People, Our Pride| Service, Our Pledge | Integrity, Our Core | Excellence, Our Quest|

Public Service Division