Job Description

:

• Provide administrative and logistical support for existing and new training programmes, seminars, conferences, study visits and ad hoc events.
  

Responsible for full spectrum of course administration and logistic duties including

• Booking of training room

• Preparing of training material

• Publicity of course information

• Registration of participants

• Updating of Training Administration System

• Setting up and clearing of classes

• Compiling of course evaluation

• Coordinating travel arrangement

• Managing suppliers and vendors

• Procure items related to programmes/events.

• Timely invoicing to customers

• Timely payments to trainers and suppliers

• Monitor course take-ups, revenue and expenses of programmes

• Responsible for keeping accurate and proper records.

• Proper accrual of expenditures related to the programmes/events.

• Comply with college service standards and operations guidelines.

• Meet college and team KPIs.

• Provide timely publicity of course information, issuing of course placement letters, billing of participants and payment to trainers and vendors

• Prepare procurement documents, eg. Invitation to Quote.

• Provide support and assistance to associate trainers and resource persons for the smooth delivery of programmes

• Work with other support units like Finance, AV, Admin and Estate and Customer Service to create a conducive learning environment for the participants

• Manage database system

• Work closely with Team Leader to provide timely course updates and raise any potential service lapses to Management.

• Work closely with Institute Development Officer to ensure programme support is timely and in accordance with Institute’s requirements.
  

Work Arrangement: Location: Buona Vista Duration: 5 Months (Jul-Nov) Salary: $11/h Working Hours: Mon - Fri (office hours)

Job Requirements:

• Relevant working experience, preferably in an administrative role.
• Excellent communication and written skills.
• Organized and meticulous.
• Team player, and able to work under pressure and short deadlines.
• Good interpersonal and customer service skills.
• Good problem-solving and time management skills.
• Proficient in Microsoft Office applications.
• Demonstrate a positive attitude with integrity and drive for excellence in work.