Job Description

The Centre for International Law (CIL) is looking for a temporary Executive (Administration) who will provide day to day administrative support to the Centre in areas of human resources, procurement, grant management and IT management. The incumbent will report to the Director and Manager, Operations. This is a temporary position to cover for maternity leave from 15 February 2024 to 15 July 2024.

The Executive will work closely with the Manager, Operations in administrative functions at CIL, including but not limited to:

1. Finance and Procurement:

• Assist in collating of KPI and various reporting from internal stakeholders
• Assist in procurement matters in the Centre which include contracts for service, purchase orders, goods receipts, etc.
• Assist in preparing first draft, documentation and tracking of periodic grants reports

2. Human Resource Administration

• Provide support to CIL employees in HR admin related matters such as onboarding, appointments and re-appointments
• Maintain records and manage the filing system for CIL staff

3. IT Management

• Assist in maintaining fixed asset inventory records, verifying fixed assets, fixed asset management in the department.
• Manage the fixed assets distribution to CIL staff

Qualifications

• Degree or Diploma, preferably with at least two years of experience in administrative support. Working experience in academia will be advantageous
• Meticulous, well-organised and able to multi-task
• Effective communication and written skills, with the ability to work independently as well as in a team.
• Proficient in Microsoft Office applications, especially in MS Excel

More Information

Location: Bukit Timah Campus

Department: Centre for International Law

Job requisition ID : 23523

National University of Singapore