Job Description

Contract Duration
Immediate to 31 July 2026
Working Location
City Hall
Working Hours
5 Days (Mondays to Thursdays: 8.30am to 6.00pm; Fridays: 8.30am to 5.30pm)
Lunch: 1 hour
Offered Salary

• S$3,300 per month

Requirements
Minimum Degree holders
Background in Event Management / Business / Marketing or equivalent with at least 2 years of working experience.
Demonstrated ability to manage multiple projects and priorities in a fast-paced environment.
Communicate effectively and able to build collaborative relationships with internal and external stakeholders.
Analytical and able to evaluate project outcomes and implement improvements.
Experience in creating visual presentation and materials, with track record of meeting project timelines.
Able to start work immediately

The incumbent will support the Heads in organizing the biennial STE Conference which strengthens the engagement with the Public Service STE community. The individual will coordinate efforts across various teams in S&TPPO, Ministries, and public agencies to develop a robust conference programme at a whole-of-government (WOG) level.
As the work at S&TPPO is collaborative in nature, the candidate should be a team player who can effectively liaise with internal and external stakeholders, with a keen eye for detail and a passion for building an engaging conference to deliver outcomes coherently and synergistically as One STE Public Service.
Stakeholder Liaison
Serve as the main point of contact for internal stakeholders, partner agencies, and vendors on conference-related matters.
Coordinate communications with the appointed Professional Conference Organiser (PCO) to ensure alignment on timelines, deliverables, and responsibilities.
Facilitate meetings, prepare briefing notes, and track follow-up actions across stakeholders.
Event Planning and Coordination
Support the planning of conference programme elements including speaker engagement, logistics and delegate experience.
Monitor progress of event preparations against the project plan, flagging issues and proposing solutions to keep the event on track.
Assist in the preparation of materials such as agendas, presentations, reports, and publicity collateral.
Operations and Administration
Maintain and update project documentation, contact lists, timelines, and issue logs.
Support budget tracking and administrative tasks such as procurement, invoicing, and contract management.
Coordinate logistics for preparatory workshops, site visits, and rehearsals as needed.
Onsite Support
Provide operational support during conference including registration, coordination of speakers and VIPs, and troubleshooting onsite issues.
Work closely with the Conference Organiser and venue to ensure smooth day-of execution.
Any other ad-hoc duties as assigned.
EA License No.: 96C4864
Reg No.: R1106928 TOH LAY HOON

Skills Required