Job Description

:
The Travel and Logistics Coordinator is responsible for implementing travel and logistics related activities, with a particular focus on the design and coordination of online/hybrid events, workshops, trainings; ensuring compliance with regulations and internal processes; identifying cost saving strategies; and assisting in the evaluation and improvement of existing standard operating procedures.
The ideal candidate is a highly motivated individual who has attention to detail and can work both independently and as a part of the team.

• Designs and coordinates online and hybrid events, workshops and training.
• Implements travel arrangements (Air transportation, lodging, ground transportation and visas) and logistics (including venue, catering, interpretation) for individual travelers as well as groups.
• Interacts with clients (internal and external) to ensure full customer satisfaction.
• Manages project level budgets and ensures arrangements are within budget.
• Initiates and executes payments (travelers and vendors)
• Maintains and reconciles company issued credit cards
• Ensures compliance with US government regulations, funder requirements, internal policies and procedures and follows best practices.
• Communicates with funder(s), travelers, grantees, and contractors.
• Addresses routine financial and administrative issues that occur during a project.
• Maintains and updates electronic records and databases.
• Supports business development and proposal efforts.

Cultural Requirements:

• Trust
  • Must operate to the highest standards of ethics and integrity
  • Be accountable for performance to goals and objective of the position as set by leadership
  • Be a reliable member of the team that the organization can count on
• Teamwork
  • Treat all people in a respectful and supportive manner
  • Work collaboratively with others
  • Be flexible and adaptable to change
• Communication
  • Seeks to achieve shared understandings when communicating
  • Actively listens to others
  • Respects and encouraged diverse perspectives
  • Shares information openly and willingly
  
  

QUALIFICATIONS

• Minimum of three years of relevant work experience in a related field, administrative, financial services and travel and event logistics management. Previous work experience in an international organization is desirable.
• Bachelor’s degree (or equivalent) in relevant field
• Experience creating and managing budgets
• Strong Project management skills with ability to deliver services on time, in budget and in accordance with funder expectations.
• Demonstrated ability to build and maintain effective working relationships across functions, organizations, suppliers and consultants (internal and external customers).
• Proficiency with Microsoft applications (Word, Excel, Project, PowerPoint, SharePoint, OneDrive)
• Experience working in a fast-paced environment whilst retaining close attention to detail and able to demonstrate excellent organizational skills.
• Fluent English language skills (written and verbal) and Tagalog. Other languages in the Southeast Asia region desirable.
• Willingness and ability to travel domestically, regionally and internationally if required
• Experience with Concur Travel & Expense preferred
• Working knowledge of GDS (Sabre and/or Amadeus) a plus
• Understanding of US federal travel regulations (Fly America/Open Skies) is a plus

Other Duties: This job description is a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks and duties. CRDF Global reserves the right to amend and change job descriptions and job responsibilities to meet business and organizational needs as necessary.