Job Description

MAIN PURPOSE

As a key member of the Travel Retail team, the Commercial Assistant acts as an interface between the Area Sales Manager, Customers, internal team - providing reliable administrative support to the commercial team across full range of commercial activity.

KEY RESPONSIBILITIES

• Responsible for providing Administrative Support for Commercial Team in SEA
• Responsible for raising all Purchase Requisition (PR) / NSP for expenses related to the running of business
• Assisting Area Manager to follow up and keep track of POs received from retailers to have timely submission
• Compile and consolidate department trends from retailers and sales analysis to prepare for monthly meeting / store visit factsheet preparation
• Working with Marketing Team to access new launches information for preparation of paperwork required at retailers end and/or testers for counters
• Prepare and assist in the filling of templates for various accounts and ensure that orders from retailers are accurate
• Allocate sample products (e.g. Goods with Purchase, self-assembled bags) accordingly to regions and respective counter doors
• Work closely with Retail & Education Team to prepare for training gifts and provide timely update on BCs movement in the region (new hire or resignation)
• Compile and consolidate Beauty Advisors\' purchase items, incentives and voucher pay-out
• Tracking and monitoring of POSMs and to ensure optimum usage and accurate allocation
• Secretarial support and assist in travel arrangements and monthly expenses claims for Sales Director
• Any other ad-hoc matters assigned

• Diploma in Business/Marketing or equivalent.
• At least 1 year of relevant working experience
• Good sense of marketing and commercial awareness
• Good inter-personal and communication skills with ability to communicate with all levels
• Strong analytical and organization skills with attention to details
• Strong command of oral and written communication skills in English and Mandarin (in order to liaise with Mandarin speaking associates)
• Strong Microsoft Office skills especially Excel and PowerPoint

Shiseido