Job Description

Description

Invoice processing

• Check, sort and process invoices. Do matching of documents vs SAP system
• Alert Procurement if mistakes are spotted.
• Liaise with vendors and users for invoices, credit note, installation dates etc..
• Getting approval and signatures from users / managers.
• Print, scan, re-index and save documents into Therefore system and S Drive.
• Filing of documents
• Assist Procurement and Accounts Team with month end and year end closing.
• Assist with quarterly common stock take.
• Any other dutiesVendor database \xe2\x80\xa2Request and ensure new vendors fill up the Vendor Registration form before sharing details with Accounts Assistant to create accounts in the SAP system for new vendors.
• Save a copy of the Vendor Registration form in Shared drive.

Purchase Order processing

• Review purchase requisitions for completeness and accuracy; follow up on discrepancieswith the initiating party/user.\xe2\x80\xa2Identify suitable vendors for the requested items, including corresponding with them onprices, product availability and delivery.
• Review quotations provided and check offered prices against past purchase records.
• Update the price lists when necessary.
• Communicate and negotiate with vendors for improved purchase terms, includingreduction in price.
• Process requisitions into purchase orders using the SAP system and any change orderswithin 24 hours upon receipt of final confirmation from initiating party/user.
• Ensure that all purchase orders are approved by the appropriate authority on a daily basis.
• Send approved purchase orders to vendors and to users initiating the requests.
• Follow up with vendors to ensure that orders are shipped and delivered on promised datesor to expedite deliveries based on users\' requests.
• Respond to users\' inquiries about order status, changes or cancellations.

Requirements

• Min N / O level
• Able to start work immediately or short notice
• Some experience in administrative either in procurement / logistics / supply chain / sales support will be an advantage

office hours, US MNC

$2300

Interested candidates, please forward your resume to kevynhuang@recruitexpress.com.sg

Consultant: Huang Jingsheng Kevyn (R1333338)

Recruit Express Pte Ltd (99C4599)

Recruiter Ref code: #HKH

Industry

Healthcare / Pharmaceutical / Life Science / Medical Device

Specialization

Administrative Support / Secretarial
Procurement / Buyer / Merchandiser
Transportation / Logistics / Supply Chain

Location

Central, North, East, West

Employment Type

Contract / Temp

Salary

Negotiable

If you meet the requirements of this role, please email a detailed resume in Word document to Kevyn Huang Jingsheng.
CEI Registration No.: R1333338
Email: kevynhuang@recruitexpress.com.sg
Tel: 67363280
*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

Recruit Express