Job Description

Description

Responsibilities

Office & Administrative Support

• Oversee and manage independently the overall daily division operation in office administration in terms of IT/Admin/Finance procedures.
• Coordinate and work with assistants in all administrative arrangements for office projects/team activities and provide one stop contract with internal and external communication regarding company activities.
• Check and upkeep department\'s general supplies and stationery regularly.
• Handle daily incoming mail distribution.

Logistics Support for business meetings and travel

• Maintain the meeting agendas and team appointment/travel calendars and organizes business travels, including reservation of hotel accommodation, ticketing, travel document application, etc.
• Prepare meetings, workshops, conferences etc. by providing logistics services (e.g. venue selection, invitations, agenda, participants\' confirmations, hotel reservations), including assistance in preparing documents. May need to attend such meetings to take notes, minutes and prepare reports
• Prepare and submit travel expenses statement as requested

Correspondence

• Organize and maintain correspondence and records
• Route or answer routine correspondence not requiring supervisor\'s attention
• Prepare special reports and organizes complex documents requiring multi software applications

Preparation of documents & Information handling

• Prepare the presentation materials and correspondence as requested by the Supervisor
• Collect, summarize and compile relevant business data into reports
• Handle confidential information, files, documents, materials to ensure information security for proper use
• Establish and maintain a proper filing/ database system for easy retrieval and accurate documentation to facilitate information flows
• May need to attend meetings, seminars, conference, etc. to take notes, minutes and prepare reports

Other responsibilities

• Assist in orientating new staff joining the department or unit whenever required.
• Coordinate with HR department for recruitment, orientation, visa application and extension for employees and dependents and general personnel affairs
• Coordinate with Finance and Accounting department for invoice payment, expenses reimbursement, budget consolidation and analysis
• Work closely with all senior managers within the business unit and other departmental heads
• Assist in Company policy and procedures implementation.

Requirements:

• Minimum Diploma in Business Administration/Management
• Minimum 5 years of relevant work experience, preferably from MNC environment:
• Hands-on experience in MS Office applications
• Tech savvy for daily office operations, communication, and virtual meetings set-up
• Good organizational, communication and interpersonal skills
• Able to handle sensitive and confidential information discreetly and prioritize tasks
• Proactive team player

If you meet the requirements of this role, please email a detailed resume in Word document to Chloe Tan Hui Lin.

Chloe Tan Hui Lin

CEI Registration No.: R1765524

Email: chloetan@recruitexpress.com.sg

Recruit Express Pte Ltd

EA 99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

Industry

Banking & Finance
FMCG / Retail
Public Sector / Government & Statutory Boards

Specialization

Administrative Support / Secretarial

Location

Central

Employment Type

Contract / Temp

Salary

Negotiable

If you meet the requirements of this role, please email a detailed resume in Word document to Chloe Tan Hui Lin.
CEI Registration No.: R1765524
Email: chloetan@recruitexpress.com.sg
Tel: 67373328
*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

Recruit Express