Job Description

Description

Provide full spectrum of secretarial and administrative support to the Senior Vice President & President, Asia Pacific, and Singapore-based ERLT, duties including but not limited to:

Managing daily schedule and calendar.

Managing travel arrangements including itinerary; visa application; generating expenses claims and managing correspondences with overseas offices, including visiting guests

Organize and co-ordinate meetings and video / audio tele-conferences.

Assist to prepare documents, reports and presentation slides.

Set-up and maintain filing system.

Handle incoming mail and other materials.

Manage the office facilities including the reception area

Greets and sets up workspaces for visitors and guests interfacing with partners to ensure proper access and equipment are assigned.

Petty cash management

Manage expatriate expenses claims and handle manual cheque requests.

Support content creation with the APAC/EMEA communication lead for APAC region. And support communication for the Singapore Office

Lead local engagement activities including but not limited to: company year-end event, new year lunch, care packs, awards celebrations, distribution of awards and certificates etc.

Work with line manager and partners for onboarding plan, including tools of trade arrangement of car park lot etc, temporary accommodation etc,

Meet new hires on Day 1to issue new hire collaterals

Maintenance and updating of administration documents and MS Teams and various licenses for the operation of the Singapore office, etc.

Co-ordinate with building management on all matters relating to safety, security and general maintenance of the office space.

Manage hot desks, locker, car park lots, stationery and pantry needs

Manage all 3rd party contracts and contractors on site

Qualified candidates will have:

Educational Requirements: Degree in Business Administration or equivalent.

Work Experience required and/or preferred: minimum 8 ~ 10 years working with senior management.

Other skills (technical or functional) necessary to perform the responsibilities of the position:

Ability to work in a team.

Excellent communication skill and able to interact with staff at all levels.

Resourceful and analytical.

Able to work with minimal supervision.

Able to work under pressure.

Certifications, Computer/Software Skills, Language Fluency, Etc.: knowledgeable in Microsoft applications.

For interested candidate, please email your resumes to healthcare10@recruitexpress.com.sg

Denyse Nicole Tan Shuqin (#HDT)

Recruit Express Pte Ltd

CEI No: R1333503

Company EA license : 99C4599

Industry

Healthcare / Pharmaceutical / Life Science / Medical Device

Specialization

Administrative Support / Secretarial

Location

West

Employment Type

Contract / Temp

Salary

S$2,601 - S$4,000 / mth
S$4,001 - S$6,000 / mth

If you meet the requirements of this role, please email a detailed resume in Word document to Denyse Nicole Tan Shu Qin.
CEI Registration No.: R1333503
Email: denyse.tan@recruitexpress.com.sg
Tel: 67363280
*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

Recruit Express