Job Description

GENERAL ACCOUNTING

Monthly and Yearly Financial Closing

• Handle and prepare full set of accounts (oversee GL, AP, AR)
• Prepare Statutory Management accounts, Group reports and compliance requirements
• Manage month-end/ year-end close process and ensure all journals, AP, AR and billing are posted accurately
• Ensure inter-company transactions and balances are reconciled regularly and on monthly basis
• Generate Monthly payment batches
• Preparation and submission of GST and Corporate Income Tax Returns
• Liaison with External accounting firm for specific consultations
• Prepare the consolidation schedules and submit in group system
• Review inter-co recharge and invoices, Obtain Signatory on inter-co invoices

Statutory Filling Supervision/Coordination:

• Review both Finalized Annual Management Report & Estimated Chargeable Income Computation Working with Schedules
• Approval of ECI file and ensure ECI acknowledgement are filed
• Review and reconcile ECI & CIT Computation & the draft CIT Filing
• Coordinate annual audit and liaise with corporate secretary
• Manage Audit report Sign off with BOD for AGM
• Oversee Annual ACRA filing prepared by External Service provider, manage signatory process with BOD

P2P Prepare PO requests, maintain PO number sequence and goods receipt supporting documentation * Manage Supplier creation requests including review of supporting documentation

• Control Bank identification and incorporation documents from vendors
• Maintain SOP, contracts for internal controls and governance
• Communicate and liaise with third party vendors on P2P matters

HUMAN RESOURCES

HR Administration

OFFICE ADMIN COORDINATION

General Office Admin Support Purchase/maintain the supply of office stationaries and other relevant supplies

• First point of contact for all employees and local authorities (Ministry of Manpower, IRAS, CPF, etc.) for any inquiries related to HR
• Support recruitment, on-boarding & off-boarding administration, including maintenance of employee data into the HRIS system
• Manage HR vendors, including but not limited to payroll, benefits, immigration
• Support administration of payroll and benefits, including training, insurance enrollment
• Other ad hoc HR-related responsibilities, in line with the evolving needs of the organization
• Ensure awareness and compliance of the Employee Handbook
• Facilitate employee wellness initiative
• Global Travel/ASEAN Travel Manager
• Ensure travel policy in line with travel plan (TRF)
• Submit travel invoices to External accounting firm
• Coordination of office events and employee-engagement activities
• Assist in sending/receiving packages to/from office and courier services

Facilities Management Support

• Contact point for facilities suppliers
• Administer office access for employees, including building access card management
• Vendor management
• Fire warden responsibilities

IT Support

• Local Contact for Global IT initiatives flow down
• Update and maintain IT inventory records and IT Server
• IT Support services coordination

Knowledge and expertise

• 8 to 10 years of experience in General Accounting, legal entity, office and personnel administration
• Proactive attitude, energetic and able to multi-task with a good sense of urgency