Job Description

1. ADMIN & ACCOUNTS ASSISTANT

Looking for an admin and accounts assistant in a versatile role that supports a company's daily operations by handling a range of both administrative and accounting tasks. The job scope covers general office management, financial record-keeping, and coordination with various stakeholders.


The Admin & Accounts Executive is responsible for:

Administrative duties

Maintain proper recording system for software licensing & automation equipment setup Ensures proper maintenance of office equipment & fittings, ERP system and server. Light-weight IT technical tasks, following documented processes with IT contractor. Assist in flight and hotel bookings. Assist in organising annual company trips and recreation activities Screens and directs in-coming calls for assigned executives or managers. Ensure that all statutory regulations, company's environmental and safety regulations and code of practice are implemented and complied with by all staff.

Accounts Duties

Assisting and co-ordinate import/export shipping matter Schedule AP batch payment for local & overseas supplier. To check sales invoices in accordance with price list and customers' orders. Assist in preparing monthly Accounts report especially for monthly sales report. Assist with external auditors on year-end audits and preparation of statutory reports Handle grant administration, including prompt claims submission, disbursement and tracking Perform checking on monthly overtime (OT) calculation. Assist in day-to-day finance operations and control requirements & month end reports * Proactively support manager by independently handling all assigned duties