Job Description

Responsibilities * Manage and coordination of calendar and schedule calls/ meetings/Smart Rooms in various geographies and time zones. * Assisting meeting and technology set-up details * Coordination of ad-hoc global administrative-related t Responsibilities Manage and coordination of calendar and schedule calls/ meetings/Smart Rooms in various geographies and time zones. Assisting meeting and technology set-up details Coordination of ad-hoc global administrative-related tasks, departmental support and events (e.g., face-to-face or virtual team meeting support, data management, Global HR events and townhalls including catering (if any)). Transportation management for work travel purpose, adhering to policies and guidelines (secure air, rail, hotel and cars as needed). Assist in travel documents preparation (e.g., passports, visas, letters of entry) as needed and with T&E claims. Triage and process multiple tasks from vendor invoice submission through payment, document archiving (physical and electronic) and retrieval, document creation, etc. Issue deadline reminders and do deadline follow-ups. Resolve routine day-to-day requests from internal clients. Manage a high-volume workload proactively to a consistently high standard, by setting priorities, objectives and target dates. Liaison closely on Global HR functions/meetings and team initiatives. (This may include HR meeting management, data consolidation and other defined projects.) Requirement Minimum Diploma in relevant field Minimum 3 years of working experience in providing secretary and admin functions Exposure in MNC environment will be an added advantage We regret that only shortlisted candidates will be notified. GMP Recruitment Services (S) Pte Ltd|EA Licence: 09C3051| EA Personnel:Arcus Ang|Registration No: R1985843