Job Description

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Client is a fitness-lifestyle brand with 9 stunning studios in Singapore.

The Admin & Accounts Co-ordinator role is a vital support role contributing to the efficient and optimised operation of our HQ office and studios. This role provides support for day-to-day studio management through organizational duties, accounts payable and receivable functionality, insurance, and admin assistance, with visibility into business operations and office administration.

ACCOUNTS PAYABLE & RECEIVABLE (50%)

The role of the Admin & Accounts Co-ordinator will be to provide administrative and clerical support to the organization. Their role will include completing payments and controlling expenses by receiving payments, plus processing, verifying, and reconciling invoices. They will also process correct bills to clients for the services and collect the correct amounts from clients within the appropriate timelines. There will be an element of reporting attached to this aspect of the role which will include but not limited to:

• AP and AR ageing including timely submission of AP and AR documentation for month end to Accountants.
• Verifying all AP and AR transactions on the DBS bank account including bank reconciliation
• Manage collection/payment activities such as sending follow-up inquiries monthly.
• Reconcile and record credit-card transactions on XERO
• Record Petty cash transactions on XERO
• Other reporting and analysis as and when requested by the operations and/or finance team.

STUDIO REPORTING (30%)

A key responsibility is around end of month reporting for all studio locations. This includes:

• Petty cash management and reconciliation
• Maintain closing inventory records.
• Member account management - including refunds
• Utilities billing and payments
• Work with the the operations team to ensure month-end studio reporting is accurate and complete.
• Provide recommendations to the management and operational team to improve systems and processes.
• In-studio operational shifts for hands on feedback and trainings

OFFICE ADMIN (20%)

The role of the Admin & Accounts Co-ordinator will be to ensure the smooth office operations. This will include:

• Overseeing general office operation
• Controlling correspondence, designing filing systems, and monitoring clerical functions.
• Managing incoming mail
• Ordering stationery, IT equipment and office supplies
• All other procurements related to office and studios.
• Development of documentation for new studio administrative needs
• Additional administrative assistance as necessary

Qualifications:

• Good understanding of bookkeeping procedures
• Ability to maintain confidentiality.
• Database management
• Problem solving
• Exceptional attention to detail and accuracy
• Superb organizational and time management abilities.
• Great collaboration and communication skills.
• Proficiency with Microsoft Office
• Hands-on experience with accounting software, like XERO will be preferred.

AccountStaff