Job Description

Description

Broad Function

Co-lead the Clinical Admin Support Team with Manager/Senior Manager to carry out administrative and operational duties for various nursing departments and to the Assistant Directors of Nursing in the planning and operation over multiple hospitals/sites

Key Responsibilities and Duties

• Assist with the planning of department rosters and staff leave through operation of rostering software to ensure optimum staff numbers on duty
• Provide basic administrative and technical support of rostering software application to users
• Support nurse leaders in the submission and approval of shift claims on a monthly basis, ensure shift attendance records are accurate
• Maintain and organize department files and documents regularly, and seek to ensure all records are complete (both electronic and paper records)
• Ensure adequate office inventory by ordering supplies through the procurement portal
• Support nurse leaders with department data and statistics where required
• Represent the department to engage and liaise with other departments or external parties where required
• Provide logistical planning and support for department-related events where required
• Assist in compiling incident report
• Formulate corrective action plan and ensure plans are implemented to prevent future occurrences
• Collaborate, facilitate, manage and evaluate patients\' feedback, compliments, complaints, and other relation issues
• Assist in conflict de-escalation, service recovery, and escalate where necessary
• Receive records of clinical performance indicators and support with follow up improvement work

planning and operations of non-clinical areas including:

• Strategic planning, organizational development, e.g. timely compilation and submission of regular department reports
• Manpower recruitment, deployment and staff engagement, e.g. nursing retreat, team building and nursing workshop, leave balloting
• Training and development, e.g. co-ordinate department staff training for internal/external course
• Finance e.g. annual budgeting and track budget utilization
• Resource management
• Database management, e.g. maintain and submit staff training hours to Singapore Nursing Board (SNB)

Provide secretariat support for Department of Nursing Admin (DNA) and division meetings:

\xef\x82\xa7Schedule and co-ordinate appointments, meetings and presentations

\xef\x82\xa7Prepare presentation materials for meeting

\xef\x82\xa7Record minutes and coordinate meeting follow-up

\xef\x82\xa7Inform/Remind HOD on important matters and timelines

\xef\x82\xa7Assist and follow up with workgroups on peri-operative planning

\xef\x82\xa7Maintain office stationery for the department

\xef\x82\xa7Update and maintain departmental files such as KPIs, Policies, Work instruction, Orientation files etc

Job Requirements

• Bachelor\'s Degree or equivalent in any discipline from a recognised institution

• At least 7 to 8 years of administrative experience, preferably in healthcare

• Strong communication and interpersonal skills

• Excellent organization and prioritization skills

• Resourceful, responsive and disciplined

• Comfortable with working in clinical areas

Interested candidates please send a copy of your resume to

Email Subject: Nurse Admin Manager - Lynn

Lynn Ho R23114223

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

#HHO

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

Industry

Education & Training
Healthcare / Pharmaceutical / Life Science / Medical Device
HR & Consulting
Public Sector / Government & Statutory Boards

Specialization

Administrative Support / Secretarial
Healthcare - Nurse / Allied Healthcare
Healthcare - Pharmaceutical / Life Science / Medical Device / Clinical Research / Regulatory Affairs

Location

Central, North, East, West

Employment Type

Part-time
Contract / Temp
Permanent

Salary

S$4,001 - S$6,000 / mth
S$6,001 to S$10,000 / mth

If you meet the requirements of this role, please email a detailed resume in Word document to Lynn Ho Lin Ying (Outsourcing Team).
CEI Registration No.: R23114223
Email: lynnho@recruitexpress.com.sg

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

Recruit Express