Job Description

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you\xe2\x80\x99ve got deep experience in commercial real estate, skilled trades, and technology, or you\xe2\x80\x99re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Administrative Coordinator

Work Dynamics

Key Responsibilities:

Administrative Support:

• Provide general administrative support such as answering phone calls, scheduling appointments, managing calendars, and handling correspondence.
• Draft, edit, and proofread documents, presentations, and reports.
• Prepare and process expense reports, purchase orders, and invoices.
• Maintain and update internal databases, records, and files as required.

Finance Support:

• Assist with basic finance tasks such as data entry, invoice processing, and expense tracking.
• Reconcile financial statements and maintain accurate financial records.
• Assist in managing accounts payable and accounts receivable processes.
• Support the operations & finance teams in budgeting and forecasting activities.
• Collaborate with finance stakeholders to gather necessary financial information.

Coordination and Communication:

• Serve as a central point of contact for internal and external stakeholders, responding to inquiries and directing them to the appropriate person or department as needed.
• Coordinate and schedule meetings, conferences, and events.
• Prepare meeting agendas, minutes, and follow-up actions.
• Collaborate with team members to ensure efficient flow of information and timely completion of tasks.

Project Assistance:

• Provide assistance in coordinating and organizing projects, including research, data collection, and analysis.
• Assist in drafting project proposals and presentations.
• Monitor project timelines and deliverables, ensuring deadlines are met.
• Support project teams by tracking project expenses, maintaining project files, and assisting with reporting.

Office Management:

• Keep office supplies adequately stocked and place orders when necessary.
• Coordinate office improvement projects, including renovations, repairs, and maintenance.
• Manage travel arrangements and accommodations for staff members.
• Support in coordinating orientations and onboarding processes for new hires.

Qualifications:

• High school diploma or equivalent is required. Additional certifications in office administration or financial management are a plus.
• Proven experience as an administrative coordinator or in a similar role.
• Basic understanding of finance processes and principles.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• High level of professionalism and ability to handle confidential information with discretion.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong attention to detail and accuracy.
• Flexibility and adaptability to changing priorities and demands.

As an Administrative Coordinator, including basic finance work, you will play a crucial role in supporting both administrative and finance functions of the organization. Your work will contribute to the overall success and effectiveness of the organization by ensuring smooth operations, facilitating efficient communication, and maintaining accurate financial records.

Location:

On-site \xe2\x80\x93Singapore

Job Tags:

Transitions Gap Role

If this job description resonates with you, we encourage you to apply, even if you don\xe2\x80\x99t meet all the requirements. We\xe2\x80\x99re interested in getting to know you and what you bring to the table!

About JLL \xe2\x80\x93

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500\xc2\xae company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit .

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL\xe2\x80\x99s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our .

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .

Jones Lang LaSalle (\xe2\x80\x9cJLL\xe2\x80\x9d) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process \xe2\x80\x93 including the online application and/or overall selection process \xe2\x80\x93 you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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