Job Description

Position:

Admin Executive, CEO Office

Reports to:

Chief Executive Officer

Location:

Hybrid

Employment Type:

Full-time

Role Overview

We are seeking a highly organised, reliable and resourceful Admin Executive to support the CEO in managing administrative, coordination, and documentation matters. This role provides structured administrative and operational support to ensure the CEO's day-to-day activities, records, and priorities are managed efficiently and professionally.

The ideal candidate is detail-oriented, proactive, and able to handle confidential information with discretion, while working independently and adapting to changing priorities.

Key Responsibilities

Administrative & Personal Support

Handle all personal administrative matters of the CEO. Manage filing, tracking, and tallying of personal expenses. Organize and maintain files, records, and spreadsheets. Draft, edit, and prepare correspondences, reports, and documents.

Project & Task Support

Support ad hoc tasks and projects assigned by the CEO, including coordination, submissions, applications, and follow-ups. Assist with documentation accuracy, completeness, and timely submission. Take meeting minutes when required, track action items, and follow up to ensure closure. Provide administrative support for internal and external coordination matters.

Financial & Claims Management

Prepare and submit expense claims, reimbursements, and payment-related documentation in a timely manner. Reconcile expenses and prepare clear summaries for review and approval. Maintain proper records to support audit and internal control requirements.

Travel & Logistics

Coordinate travel arrangements, including flight bookings, accommodation, and itineraries when required. Assist in managing schedules, appointments, and meetings to support effective time management. Coordinate logistics for meetings, events, or appointments as assigned.

General Administration

Handle day-to-day administrative matters with a high level of professionalism. Maintain strict confidentiality and discretion in all aspects of work.

Requirements

Bachelor's Degree in Business Administration, Management, or related discipline. Minimum 3 years of relevant experience as a Personal Assistant, Executive Assistant, or in a similar role. Strong organizational and time management skills with the ability to multitask. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. High level of professionalism, discretion, and integrity. Ability to work independently while maintaining flexibility to support changing priorities.
Job Type: Full-time

Pay: $3,500.00 - $3,800.00 per month

Work Location: Hybrid remote in Singapore 528499