Job Description

About the Company

Our client is a well-established shipping and ship management group based in Singapore with regional offices. They are looking for a proactive and detail-oriented

Admin Executive

to support their business operations and compliance functions.

Job Responsibilities:

Perform general administrative tasks including filing, organizing, photocopying, and scanning of documents. Maintain and update databases and filing systems (both hardcopy and electronic). Coordinate with relevant departments to support statutory and regulatory filings. Schedule and arrange client meetings, prepare meeting materials, and handle basic client queries. Arrange travel bookings, visa applications, and meeting logistics when required. Monitor and track deadlines for Annual Return filings, AGMs, and other compliance-related dates, ensuring timely reminders and follow-up. Manage incoming and outgoing correspondence such as emails, phone calls, and courier services. Ensure client contact information is kept updated and facilitate smooth communication between clients and the firm. Provide administrative support for internal projects, compliance checks, and audit-related matters.

Requirements:

Diploma in Business Administration, Office Management, or related discipline. At least 2 years of administrative experience, preferably in corporate services, shipping, or related industries. Strong organizational skills with attention to detail and accuracy. Good communication skills (written and verbal) with ability to liaise with clients and colleagues professionally. Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook). Ability to manage multiple tasks and meet deadlines in a fast-paced environment. * A positive team player with a proactive and resourceful attitude.