Job Description

Industry: Marine, Diving


Office Location: Boon Lay/Jurong - 6 mins drive from Pioneer MRT


Working Hours: 0930h - 1830h


Role: Full Time

Roles and Responsibilities

Office Management

Work closely with management team to execute daily office operations, ensuring smooth functioning of jobs Manage office supplies inventory and place orders when necessary Maintain office equipment and coordinate repairs or replacements as needed

Communication

Manage incoming and outgoing correspondence, including emails, phone calls, and mails and providing reminders to management Ensure effective communication within operations team and clients

Documentation and Record Keeping

Maintain accurate and up-to-date records for all diving jobs - service reports, doing up final diving reports Organize and manage both digital and physical documentation filing systems Preparing of diving reports, presentations, and documents as required by management or clients Work closely with management to prepare staff weekly allowance for payment processing

Scheduling and Coordination

Scheduling appointments, meetings, courses, diving medicals, and travel arrangements for management and staff Coordinate with clients, suppliers, and vendors to schedule services and deliveries

Job Requirements

Proficient in Google Workspace, Microsoft Office Suite, WhatsApp Web Strong written and verbal communication skills, comfortable to interact with all levels of the organization Able to maintain confidentiality and handle sensitive information with professionalism Excellent planning and time management Detail-oriented and able to maintain accuracy in work Ability to multitask and prioritize daily workload Minimum GCE "O" levels or equivalent * Business administration or related field would be an advantage