Job Description

About Websentials

Websentials helps businesses leverage digital technology to

increase visibility, engage customers, and achieve sustainable growth

. Our mission is to make digital transformation

practical, results-focused, and meaningful

, combining innovative strategies with measurable business impact.


We deliver this through

tailored Web and Digital Marketing solutions

, as well as

AI-driven engagement tools and upskilling programs

. At Websentials, we value

creativity, collaboration, and continuous learning

, and we look for individuals who take initiative, think critically, and are passionate about helping businesses grow.

We are seeking a proactive

Admin Executive

to support our team in day-to-day operations, ad hoc tasks, and training coordination. You will play a key role in ensuring smooth coordination across departments, handling administrative responsibilities, and assisting with projects that keep the business running efficiently.


This role is ideal for someone who is

organized, detail-oriented and proactive.

Job Responsibilities

Administrative Support:

Manage day-to-day administrative tasks, document handling, and general office operations.

Training Coordination:

Oversee training enrollment, scheduling, and follow-ups for internal and external programs.

Document & CRM Management:

Maintain accurate records in company systems and ensure all information is up-to-date.

Invoice Management:

Generate and process invoices using

Xero

, ensuring accuracy and timeliness.

Team Assistance:

Support colleagues across departments with project coordination and operational tasks.

Client & Partner Liaison:

Assist with communications, scheduling, and documentation as required.

Job Requirements

Experience:

Minimum 2 years in administrative support, office coordination, or related roles.

Organized & Detail-Oriented:

Strong attention to detail and ability to manage multiple tasks efficiently.

Communication Skills:

Clear, professional written and verbal communication.

Tech-Savvy:

Comfortable using CRM systems and Microsoft Office Suite.

Proactive & Flexible:

Able to take initiative, adapt to changing priorities, and support a fast-paced environment.

Team Player:

Collaborative attitude and willingness to assist colleagues across functions.

Why Join Websentials

Competitive Compensation:

Competitive salary with performance-based incentives.

Professional Development & Training:

Opportunities to upskill in digital solutions and office management.

Career Growth:

Exposure to multiple departments and clear pathways to grow within the company.

Dynamic Culture:

A work-hard, play-hard environment that values collaboration, creativity, and learning.

Inclusive & Supportive Team:

Thrive in a team that encourages initiative, growth, and contribution.

Perks & Benefits:

Medical coverage, team bonding activities, and more.
If you are an organized, proactive professional who enjoys supporting a dynamic team and contributing to business success, we would love to hear from you!