Job Description

Admin Executive (Project & Operations Support)

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Company:

Alleviative Engineering Pte. Ltd.

Location:

11 Yishun Industrial Street 1, North Spring Bizhub

Type:

Full-Time |

5-Day Work Week (Mon-Fri)

About the Role

We're looking for a dependable and organized

Admin Executive (Project & Operations Support)

to assist in daily operations, documentation, and coordination between our office and site teams.


This role combines administrative and project-support responsibilities -- preparing documents, tracking deliveries, following up with suppliers, and assisting with drawings and quantity take-offs.


If you enjoy variety, responsibility, and being part of a close-knit team that keeps projects running smoothly, this position is for you.

Key Responsibilities

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1. Administrative & Office Coordination

Maintain and organize project folders (digital and hardcopy) Prepare and update company and staff records (Work Pass, insurance, safety, training, etc.) Handle printing, binding, scanning, and compilation for submissions and handovers Manage communications via email and phone with suppliers, clients, and internal staff Use Microsoft Word, Excel, and Outlook for daily documentation and reporting
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2. Project & Documentation Support

Request and follow up on quotations from suppliers and subcontractors Assist in preparing cost comparison sheets and quotation templates Verify simple quantity measurements from drawings or site data (training provided) Update trackers for deliveries, project progress, and claim submissions Issue POs and DOs, file signed copies, and monitor delivery status Prepare supporting documents for progress claims and variation orders Edit or draft simple AutoCAD drawings when required
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3. Manpower & HR Coordination

Maintain proper worker records (WP expiry, CSOC, insurance, passports, etc.) Track attendance, leave, and manpower deployment across sites Assist with safety course registration, medicals, and dormitory arrangements Compile overtime records, manpower schedules, and MOM compliance documents
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4. Operations & Site Support

Liaise with site supervisors and engineers for updates and outstanding matters Prepare checklists, daily work logs, and photo records for internal use Consolidate progress updates and manage cloud/shared-folder documentation Support procurement and delivery coordination between office and site

Requirements

Proficient in Microsoft 365 (Word, Excel, Outlook); good attention to detail and formatting Familiar with document flow: Quotation, PO, DO, invoice, and claim Able to use PDF editing tools (e.g. Adobe Acrobat) for compilation Basic AutoCAD knowledge (able to edit or draft simple layouts) Organized, reliable, and able to multitask independently Good communication and coordination skills Able to work well with foreign workers and multicultural teams Experience in construction, M&E, or project coordination preferred

Who This Role Suits

You're hands-on, structured, and enjoy supporting real site operations You like clear processes but also variety in your day-to-day work You take initiative, follow up responsibly, and ensure things don't fall through the cracks You enjoy working with people from different backgrounds and nationalities

Why Join Us

At

Alleviative Engineering

, we're a practical, close-knit team that handles diverse M&E and construction projects across Singapore.


You'll gain real-world exposure to site coordination, procurement, and documentation -- not just routine admin.


We value reliability, teamwork, and people who take pride in their work.