Job Description

JLL supports the Whole You, personally and professionally.



Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.



TITLE

Admin Executive



POSITION OBJECTIVES

To support the Centre Manager and Management Office with Administrative duties.



DUTIES & RESPONSIBILITIES

To maintain a record of incoming / outgoing mails and e-mail.

To maintain Key Register at Management Office and FCC and record movement of keys.

To set-up and maintain filing system in Management Office.

To maintain and update the records of fixed assets and drawing schedules.

To maintain an updated list of contact information of tenants, fire wardens, vendors, clients, and staff of Management Office etc.

To administer request for registration/ deregistration of security access card, maintain and update the Security Card Access Register and operate the Security Access Control System.

To administer request for season parking, maintain and update the Season Car Parking Register and operate the carpark management system.

Manage carpark collection and liaise with finance team.

To provide administrative support to Management Team such as calls, typing, filing, updating portal, App, organizing meetings and events, input relevant data needed for the production of reports etc.

To keep track and maintain inventories necessary for the smooth functioning of the management office such as stamps, stationery, refreshments.

To maintain the IT system in management office.

To maintain, update and generate report from the OMS Online Portal including but not limited to input Customer's Requests and Purchase Orders, and follow through on the necessary actions required.

To maintain duty roster and leave records of site staff.

To administer bookings of facilities such as meeting pods, EOT, etc.

To participate and ensure that our services and activities are in compliance with the OMS procedure and standards.

Performance Indicators:

Successful completion of scheduled activities.

Achieve KPIs.

Achieve target deliverables for business plans, monthly reports and budgets.

Ensure that a high level of professionalism and customer service are always maintained.

Ability to work under pressure and meet set timelines.

Client and tenant's customer satisfaction.

Meet standards and audit requirements.

Knowledge/Experience:

Tertiary qualification at least 5 years of experience.

Relevant experience in working in property management industry.

Independent with integrity, innovative, proactive, and resourceful.

Good organization, problem solving and communication (verbal and written) skills.

Ability to work under pressure.

Good interpersonal skills with team player qualities to manage both internal and external stakeholders.

Attributes/Behaviours:

Pro-active and achievement orientated.

Flexible.

Team player.

Practical approach with a "can do" attitude.



If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table!



Personalized benefits that support personal well-being and growth:



JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.



About JLL -



We're JLL--a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.



Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.



Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.