Responsibilities:

• To provide administrative support to Finance, HR and Admin to ensure that the department is maintained in an effective, updated and accurate manner; but not limit to organizing filing system for important and confidential company documents and answer enquires

• Answer, screen (filter) and transfer inbound phone calls.

• Open and distribute letter box, read and answer e-mails, record incoming and outgoing mails daily

• Managing bookings of meeting rooms

• Sourcing and procuring of office supplies and managing office supplies stock (stationery, pantry supplies, PPE, uniforms, ART kits, facemask etc)

• Assist in filing, data entry, photocopying, scanning of documents (suppliers\xe2\x80\x99 invoices, matching DO/PO/Invoice)

• Assist to call IT vendor to troubleshoot when IT personnel is away/busy

• Prepare document submission for site clearance

• Retrieving letters and information from onemotoring.com portal and disseminate them to relevant personnel

• Maintain & upkeep register/log for driver movement, fuel, vehicle, insurance, facilities maintenance

• Monthly costing of vehicles expenses

• Assist in the coordination for any events activity
  

• Handle workers recruitment co-ordination including pass application, renewal, and transfer

• Handle workers training registration and maintain up to date training records and p- file

• Handle workers dormitories issues

• Handle other ad-hoc duties that are assigned

Requirements

• Preferably Diploma in administration / HR or equivalent.

• At least 2-year experience in construction sector

• Strong team player and receptive to change

• Solid knowledge of office procedures will be an advantage

• IT savvy

• Positive \xe2\x80\x9ccan-do\xe2\x80\x9d attitude

• Proficient with office management software like MS Office (MS Excel and MS Word, specifically)

• Work conscientiously and responsibly, with good execution and professionalism.