Job Description

Key Responsibilities:

Administrative Coordination:

Assist in scheduling meetings, site visits, and project timelines. Prepare agendas, take meeting minutes, and distribute relevant documents. Coordinate with internal teams and external vendors or contractors as needed.

Documentation & Record-Keeping:

Maintain accurate and organized records of project documentation, contracts, permits, and correspondence. Manage and file project-related documents systematically for easy retrieval.

Communication Support:

Serve as a point of contact for internal and external communications related to project activities. Draft and send professional emails, memos, and reports.

Procurement & Purchase Support:

Assist in processing purchase orders and procurement requests for project materials and equipment. Track deliveries and liaise with suppliers to ensure timely receipt of items.

Contract & Maintenance Oversight Support:

Support the management and renewal of maintenance contracts. Assist in monitoring service schedules and maintaining records of service providers.

Financial Administration:

Assist with budget tracking, invoice processing, and expense documentation. Prepare basic financial reports as needed.

General Support:

Provide administrative assistance to the project team to ensure project milestones are met efficiently. Support the onboarding of new team members or vendors as required.

Qualifications:

Diploma or relevant qualification in Business Administration, Office Management, or related fields. Prior experience in administrative support or office management is preferred. Excellent organizational and time-management skills. Strong communication skills, both written and verbal. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to handle multiple tasks with attention to detail and professionalism.

Preferred Attributes:

Proactive, resourceful, and able to work independently. Team-oriented with a positive attitude. Knowledge of project management or landscape industry terminology is a plus. Able to propose and digitalize processes is a plus. No prior experience related to the role or career switch is also encouraged to apply. * Training and development opportunities will be provided.