Job Description

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Accept ClosePress Tab to Move to Skip to Content LinkSearch JobsJob Title: Administrative Assistant (12-month contract)Posting Start Date: 29/11/2024:

• Assist with general administrative duties, location as assigned, or on rotation for one of three BLOCK71 Singapore Centres within the Singapore Science Park 1, One-north (Ayer Rajah Crescent) or Kent Ridge Campus locations
• Front (reception) desk duties, including handling incoming mails and deliveries, on-site (Seminar Room) event set up and post-event duties
• Assist in liaising and coordinating with facilities team and vendors for maintenance and sanitation services
• Assist with procurement tasks such as ordering and restocking of stationery and pantry supplies
• Liaise and coordinate with vendors and service providers to ensure requirements are fulfilled
• Liaise with finance team to process monthly bills and invoices for the Centre and startups
• Provide general administrative assistance to the team, including document and database management, onboarding new startups and ensure their smooth integration into the Centre's systems
• Provide general administrative assistance to the team, for program or events-related documentation, liaising, procurement, and finance processing

• Minimum Polytechnic Diploma with at least 2-4 years of working experience in similar capacity
• Team player with good interpersonal and communication skills
• Proactive individual with a positive work attitude
• Diligent, systematic, and organized
• Attentive to details
• Good knowledge in cost and quality control, resource planning and on-site operations
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• Familiar with, or open to learning, various Finance and Procurement systems and processes.

National University of Singapore