Job Description

UWCSEA has a 2-months contract vacancy for a Administrative Assistant (Procurement) with the start date from March 2024.

Reporting to the Procurement Manager, the incumbent will work closely with other team members in the Procurement department to ensure efficient compliant purchases for all purchases below the tender level for both campuses. Although the role is across both campuses, the Administrative Assistant will be based on the East campus.

Main Responsibilities

• Responsible for sourcing and negotiating for goods or services from both local and overseas Suppliers; Evaluate Suppliers\xe2\x80\x99 quotations to ensure that they are compliant with the requirements provided by the requesting department; Negotiate with Suppliers to secure the best possible outcome for the College.
• Diligently performing daily operational Procurement processes such as following up on Purchase Orders, ensuring all purchase requisitions are verified and approved according to the delegation of authority policy
• Guide requestors to ensure that all requirements and scope of works are clearly defined before sourcing from the market
• Assist in the preparation of detailed Procurement reports
• Other administrative duties within the department where necessary

Person Specifications

• Minimum qualification business-related diploma. Ideally, procurement related. Fresh graduates are welcome to apply.
• Able to think logically and formulate processes
• Strong analytical and negotiation skills with an attention to detail and meticulous with numbers
• Familiar working with Google Suite, Microsoft Office, and/or Mac OSX productivity apps with excellent written and spoken English
• Able to work well with both external and internal stakeholders
• A positive work attitude and a high level of integrity is essential
• Able to work cohesively in a team-based environment as well as independently
• Able to multi-task and deliver results in a multicultural environment

Application

The UWC Mission is to make education a force to unite people, nations and culture for peace and a sustainable future. We are committed to creating a community in which all members feel safe and secure, and know that their authentic selves and individual differences are accepted with respect and care. At UWCSEA, we acknowledge that diversity, equity, inclusion and justice (DEIJ) is an ongoing and evolving process and strive to create and sustain a sense of belonging for all members of our community, past, present and future. All qualified applicants, including those who identify as a part of marginalised group(s) and individuals with (dis)abilities are all encouraged to apply. Our school is committed to safeguarding and promoting the welfare of all the students in our care and expects all applicants to share this commitment. We follow safe recruitment practices and all appointments are subject to interview, satisfactory references, identity and criminal record checks.

UWCSEA