Job Description

COMPANY DESCRIPTION
We are one of the largest one-stop Underground Utilities Infrastructure companies based in Singapore. We provide Underground Utilities Infrastructure construction and maintenance, sewer pipeline rehabilitation, road and airfield construction and maintenance as well as asphalt pre-mix production and construction waste recycling.
DESIGNATION : Assistant Administrative Executive

RESPONSIBILITIES
Administrative support to Fixed Assets Department:

• Provide daily administrative support to the team such as accurate data entries, physical and digital filing, maintaining and organizing all administrative records and documents.
• Process Expense and Capex Purchase Requisitions in the system.
• Verify and submit Delivery Orders / Invoices to Finance.
• Process GRN in the system for Fixed Asset Code.
• Verify and get authorized signatories for overtime timesheets.
• Prepare and submit signed claim forms to the Finance and e-file in google drive.
• Update existing Standard Operating Procedures (SOP) as and when required.
• Handle emails and incoming calls.
• Perform any other related duties as assigned by the immediate supervisor or HOD.

Administrative support to Facilities, Dormitory and Securities Department:

• Provide daily administrative support to the team such as accurate data entries, physical and digital filing, maintaining and organizing all administrative records and documents.
• Process Expense Purchase Requisitions in the system.
• Verify and submit Delivery Orders / Invoices to Finance.
• Assist in company events such as meetings, team bonding activities and staff/workers gatherings as and when required.
• Liaising with vendor on maintenance servicing for office equipment (e.g. Photocopier machines, Water dispensers, Air-Cons and etc.).
• Update existing Standard Operating Procedures (SOP) as and when required.
• Updating of checking in and out of Dormitories in the system and excel file as and when required.
• Verify and get authorized signatories for overtime timesheets.
• Handle emails and incoming calls.
• Perform any other related duties as assigned by the immediate supervisor or HOD.

QUALIFICATIONS

• GCE \'O\' Level and above
• 1 year of relevant administrative experience
• Computer literate with strong proficiency in Microsoft Office applications
• Good etiquette and communication skills
• Ability to multitask and work with a sense of urgency
• Fast and independent with strong organizational skills
• Career growth opportunities

OTHER INFORMATION

• Only Singaporeans
• 5 days work week
• Working location: Sungei Kadut (with company transportation provided at Woodlands and Kranji MRT Station)

Other Benefits

• Portable Medical Benefit Scheme (PMBS) - additional monthly contribution direct to Medisave account
• Medical Teleconsult
• Medical benefits (applicable for dental and company provider health screening)