Job Description

• 
  Our Client is Japanese Listed strategic consulting and business development firm. They are planning to set up new VC fund in Singapore.
  This role of an Administrative Office Manager (Japanese speaking) is to responsible for Admin and fund middle back role.
  You will be reporting to Director.
  
  【 What you will be doing 】
  
  
  • Provide valuable inputs and report to the management and often liaise with board members.
  • Handle correspondence, collate information, write reports and communicate decisions to relevant company stakeholders.
  • Liaise with external regulators, vendors, HQ, and advisers such as lawyers and auditors.
  • Prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs) and follow up on action points
  • Convene and service AGMs, take minutes, draft resolutions, and lodge required forms and annual returns with appropriate departments
  • Manage contractual agreements with suppliers and customers
  • Manage to pay invoices
  • Manage the office space
  • Drive PR activities including maintaining web site
  
  
  
  • Overlooking Singapore fund management operations and accounting
  • Liaising with a fund administration service company and our affiliate entities both in Japan and India
  • Administrating and overseeing portfolio monitoring mainly done by our India team
  • Processing administrative notice and requests from portfolio companies
  • Managing financial documents and key investment documents for portfolio companies
  • Tracking portfolio company’s performance and financials and propose actionable insights
  • Reconciling daily cash accounts
  • Handling litigation and arbitration matters
  • Prepare weekly reports to investors
  • Preparation and organizing directors meeting, shareholders meeting/minutes drafting

• Requirement

  
  【 What they are looking for 】
  
  • Minimum Bachelor Degree in any field
  • At least 5 years of PE/VC fund management experience or Investment management in financial industry or business management of Group companies.
  • Knowledge of valuation of a firm, corporate accounting, corporate legal
  • Familiar with the cycle of fund management, able to work as a middle back in fund business
  • Fluent in Japanese and English in order to liaise Japanese counterparts and Investors in native counterparts.
  • Possess professional mind, meticulous, able to do multi task, independent, positive mind

• Working Hour

  9:00 ~ 18:00

• Benefit

  
  【 What they are offering 】
  
  • AWS
  • Variable Bonus (Depend on Company and Individual performance)
  • Annual Leave: 14 days
  • Medical Leave: 14 days
  • Medical Benefit
  • Hybrid work arrangement, with the flexibility to WFH.