Job Description

Will be responsible for providing general administration support in relation to Facilities and Office Support Services.
Facilities and Services
Monitors activities of Service Providers (Gardening, Janitorial Services, Canteen) and ensures compliance to agreements. Prepares contract renewal as needed.
Facilitates the implementation of improvements, repairs and regular maintenance of office buildings and equipment. Ensures that Admin. projects are implemented on time and within budget
Ensures implementation of regular maintenance of various office equipment (ex: Aircon, FDAS, Printer/ Copier, Emergency Lights, etc.) as scheduled and are ready to use at all times.
Takes actions on AP Watch Reports for Pangasinan facilities.
Checks Contractor's compliance via Project Concordia
Office Support Services
Hotel and Flight Bookings
Acts and validates TAF requests made by employees via Optikus or Hedcor TAF Application.
Coordinates flight and hotel reservations of employees and guests.
Prepares Letter of Authority (LOA) for Hotel Bookings.
Mobile Plan / Load Management
Facilitates new plans/ load for new assignees
Facilitates and coordinates with Smart and assignees on phone plan renewal or expiring contracts
Coordinates, processes and handles all Smart concerns.
Ensures payment of all transactions related to scope (Smart Telecom, travel agencies, hotels, food establishments, utilities, Janitorial services, membership fees of the Executives and other reimbursements using the system or manual as needed).
Maintains a systematic filing of all records, documents and reports pertaining to the assigned job.
Prepares LOA for pickup of food refreshments per request.
Meeting Room Reservation
Records and updates conference room/s reservation and usage.
Coordinates plant visits and visitor orientation. Ensures that logistical requirements are provided if needed.
Must be a Bachelor's degree holder, preferably in Industrial Engineering or Civil Engineering
With background and experience in managing facility maintenance
With an extensive background in office management
With at least one (1) year of related work experience
1 vacant position available in Cayanga, Bugallon, Pangasinan