Job Description

:DUTIES & RESPONSIBILITIES:

• Reception duties:

• Telephone switchboard, directing, screening calls, taking and relaying messages in a timely manner.
• Provide timely responses to queries or request
• Greet visitors' arrival at NOV Reception, provide information and safety induction and announce visitors to company employee
• Prepare and issue Door Access Control cards.
• Prepare welcome board for visitors
• Prepare slides/videos to be played in the screens within the facility
• Ensure knowledge of personnel whereabouts and maintaining exact and complete sign-out/sign-in procedures for visitors and on-site staff - maintain security by following procedures; monitoring logbook; issuing visitor badges; H&S induction and facility evacuation participation.
• Sort outward mail including DHL packages and incoming mail for distribution.
• Provide timely responses to queries or requests from customers, suppliers and public.
• Assist in facility maintenance when required
• Schedule meetings and maintain facility calendar
• Organise and arrange transport, lunches, accommodation as required for visitors and employees.
• Provide Executive support
• Provide remote facility support to other 2 facilities in Singapore
• Administrator for corporate mobile users, review monthly bill.
• Order and maintain stationery levels / pantry supplies for all departments within NOV.
• Filing of documents in Rigdocs.
• Purchase Requisition and PO receiving.
• Admin back up support and carry out any other relevant duties as assigned

NOV