Job Description

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• Company Shuttlebus
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Position objective and summary

• Provide full administrative support to WWTP team, Finance department and Procurement department and HR.

Main tasks / activities / responsibilities

• Perform daily data entry tasks and updating to the accounting system such as open new job number, sales and project progress, sales order book, project costing, etc.
• Maintain and update all other relevant information in manual and/or electronic files.
• Assist in updating and maintaining staffs\xe2\x80\x99 leave/MC records.
• Monitor and record staffs\xe2\x80\x99 overtime records.
• Check and verify the operation staff attendance list
• Maintain staff performance record.
• Assist in PR filing, Monitoring Budget spending etc.
• Assist time to time administrative activities within the Operations department
• Maintain and monitor PPE records.
• Co-ordinate with HR related matter.
• Provide support for documents control and set up files as required, prepare and maintain files.
• Liaise with clients such as requesting for client\xe2\x80\x99s purchase order, and ensure that documents are successfully delivered to clients.
• Ensure monthly sales order figures are submitted by respective project managers/engineers on timely manner.
• Generate weekly project order book report for Manager.
• Assist in preparing and consolidating of huddle reports for the departments.
• Liaise and provide relevant reports as requested by other departments.
• Any other ad hoc duties as assigned.

Job requirements (education, linguistic ability, professional experience, leadership qualities, soft skills etc.)

• Minimum \xe2\x80\x98N\xe2\x80\x99 / \xe2\x80\x98O\xe2\x80\x99 Levels with 2 years of administration experience.
• Proficient in MS Office.
• Proficient in both English & Mandarin in order to liaise with Mandarin speaking associates.
• Ability to multi-task effectively.
• Able to work effectively both as a member of a team or independently.
• Experience with organizing documents, minutes and reports.