Job Description

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• Welcome visitors, handle inquires in a professional and courteous manner

• Handle telecommunication system (calls, faxes, emails, deliveries)

• Meeting room schedules, cleanliness management

• Receive, send out, sort and distribute mails and parcels

• Responsible for travel arrangement and management (flight, hotel, transport) for the team and visitors

• Manage and support Travel visas applications for the team and inbound visitors

• Perform a variety of admin & clerical support duties

• Support team for their expenses claims and follow up for approvals

• Ensure offices, stationeries, beverages, pantry etc are maintained and upkeep

• Liaise and work closely with the Admin team

• Consolidate and update team travel schedules

• Support the Personal Assistant to Executive Vice President, based in London on the administrative work

• Assist the Vice President, Human Resources for data consolidation when required

• Other office administration support as and when necessary
  

• Diploma in any discipline
• Minimum 3 years of relevant working experience
• Good proficiency in Microsoft Office
• Independent and Multi-tasking