Job Description

Business Function

Group Technology and Operations (T&O) enables and empowers the bank with an efficient, nimble and resilient infrastructure through a strategic focus on productivity, quality & control, technology, people capability and innovation. In Group T&O, we manage the majority of the Bank\'s operational processes and inspire to delight our business partners through our multiple banking delivery channels.

We are looking for a committed, detailed and results-driven professional to provide general central functions support around HR, Procurement, Finance, Office Administration for our Department.

Responsibilities

(1) Key Accountabilities

• Support in end-to-end staff onboarding / offboarding process
• Support in administration and enquiries in areas such as recruitment, procurement, finance, office logistics
• Perform office administrative work and event coordination

(2) Job Responsibilities

The individual will be responsible for providing Central Function Support and Department Office Administration:

• Staff Journey and Engagement \xe2\x80\x93 Provide support around staff onboarding/offboarding, e.g. laptop preparation and issuance/retrieval, system and office access, staff gift, organization chart update, staff recognitions, staff engagement survey, staff name list.
• Recruitment and hiring support \xe2\x80\x93 Follow up on hiring approvals and recruitment status.
• Procurement - Department contract maintenance and renewal, support in raising PR/PO and lodging contracts.
• Finance Admin \xe2\x80\x93 Support in headcount tracking, charge-out, vendor invoicing and billing.
• Office Administration \xe2\x80\x93 Office maintenance, e.g. space, environment, cleanliness, office supplies.
• Provide calendar management/secretarial support to the Head of Department (as a leave coverage for Department Secretary).
• Provide support to central function enquiries.
• Coordinate department events and celebrations, e.g. Townhall and refreshment.
• Other Administrative duties where required, e.g. reports, compliance processes.

Requirements

• Proven experience as an administrative assistant or office admin assistant.
• Proficiency in MS Office (MS Outlook, MS Excel and MS PowerPoint in particular).
• Excellent time management skills and the ability to prioritise work.
• High work quality, attention to detail and take initiative to solve problems.
• Ability and eagerness to plan events for the Department.
• Strong organizational skills with the ability to multi-task.
• Strong interpersonal skills.
• Good working attitude with strong work ethics and commitment to meeting deadlines.
• Collaborative, team player.
• Adherence to financial information confidentiality.

Apply Now

We offer a competitive salary and benefits package and the professional advantages of a dynamic environment that supports your development and recognises your achievements.

DBS Bank