Job Description

You will be responsible for overseeing training and staff administration functions, maintaining office and training facilities to ensure the work premises are well kept/ maintained, running efficiently and complying with the required regulations, procedures and processes.



Main Responsibilities include:


Oversee maintenance and upgrades of training and office facilities to ensure smooth operations.


Develop, implement, and enforce compliance with regulatory requirements and company policies, procedures, and guidelines.


Provide administrative and logistical support, including management of office assets and inventory.


Liaise with internal and external stakeholders and contractors to manage maintenance contracts, procurement of assets, facility renovations, and related services.


Ensure accountability of office supplies, equipment, and assets through regular verification.


Support staff and personnel matters, supervise office/training administration and facilities assistants, and conduct performance reviews where appropriate.


Assist in managing administrative HR matters.


Coordinate and monitor department and training budgets, including operating and capital expenditures and escalate issues to management as needed.


Compile and submit reports, training statistics, and budget data on schedule. Monitor training outcomes and ensure timely dissemination to stakeholders.


Oversee applications and processing of training subsidies, funding, and sponsorship schemes for staff development.


Coordinate and organize training programs and departmental events, including logistics, catering, venues, and materials.


Manage external visits and follow-up actions.


Review and improve training and administrative processes to drive efficiency and continuous improvement.



Possess a degree with at least 3-4 years of relevant working experience.


Proactive, independent and strong drive for results


Resourceful, hands-on and able to multi-task with strong planning, organisation and implementation skills


Detailed and meticulous with attention to details


Good communication and writing skills


Able to interact with different levels of people and across different functions


Able to work independently and as a team


Proficient in MS Office Suite and keen to learn new skills and knowledge



Added advantage


Knowledge of facilities management and general administration


Familiar with procurement procedures, contract terms and conditions and managing vendors and suppliers