Job Description

What the role is:As Assistant Director/Records Management of the Communicable Diseases Agency Planning Office (CDA PO) set up by the Ministry of Health (MOH), you will support Deputy Head/Workplace Services in the setting up and management of the registry and mailroom management functions of the Communicable Diseases Agency (CDA). The CDA is a new government agency that is being established by the Ministry of Health (MOH) to oversee Singapore\'s communicable disease preparedness, prevention and control, surveillance, risk assessment and outbreak response. The CDA PO\'s role is to plan and execute the setup of the CDA, which will consolidate and build on the public health functions under MOH, the National Centre for Infectious Diseases, and the Health Promotion Board. You will be working in a fast-paced and highly volatile environment that will require you to manage multiple stakeholders and priorities concurrently for a smooth transition to the CDA.What you will be working on:You will play a key role in the Records Management team of the CDA PO. Your key responsibilities include the following: \xe2\x80\xa2 Set up the Registry and mailroom functions of the CDA, including the relevant digital solutions to automate Registry and mailroom processes where possible \xe2\x80\xa2 Oversee the management of CDA\'s Registry and mailroom operations after the CDA is formed \xe2\x80\xa2 Set up the policies governing the transfer of records from the functions that will move to CDA and ensure the proper transfer of records to CDA \xe2\x80\xa2 Play a key role in CDA\'s Knowledge Management efforts through inculcating a strong filing culture among staff and ensuring documents containing important information are filed timely and properly \xe2\x80\xa2 Guide the Records Management team in the audit of CDA\'s compliance with IM4L by the National Archives of Singapore (NAS) \xe2\x80\xa2 Set up and implement the framework and processes for the retention, preservation and declassification of CDA records, including working closely with National Archives of Singapore (NAS) on the record management requirements for retention, preservation and declassification of CDA records \xe2\x80\xa2 Oversee stock take of physical records, whenever required, and ensure accountability of CDA\'s records inventory \xe2\x80\xa2 Any other records management and mailroom functions to support CDA\'s information needsWhat we are looking for:

• At least six years of work experience in similar scope \xe2\x80\xa2 Familiar with Government Instruction Manual on Management of Public Records and/or possess document management knowledge preferred \xe2\x80\xa2 Meticulous with good organisational and communication skills \xe2\x80\xa2 Independent and self-driven with the ability to multi-task in a fast-paced environment and perform under pressure and tight timelines \xe2\x80\xa2 Effective stakeholder management, communication and interpersonal skills to co-create solutions \xe2\x80\xa2 Has a growth mindset in seeking continual improvements and keeping up with transformation that leads to significantly better and cost-effective outcomes

About Ministry of Health:The Ministry of Health\'s (MOH) vision is to champion a healthy nation with our people - to live well, live long and with peace of mind. As an open country constantly exposed to an interconnected world, Singapore faces complex issues in public healthcare. MOH constantly grapples with new challenges brought on by an increasingly globalised world, a rapidly ageing population and rising expectations. MOH\'s responses to these challenges include preventing and managing the outbreak of diseases such as SARS and Influenza A (H1N1), designing a healthcare system that delivers care in an integrated and effective manner, growing the capacity and capabilities within the sector, and managing healthcare inflation. As an MOH officer, you will be involved in formulating and implementing policies that guide Singapore\'s healthcare ecosystem. You will work alongside a team with varied skills and backgrounds, but with the common goals of (i) promoting good health and reducing illnesses; (ii) ensuring that Singaporeans have access to good and affordable healthcare; and (iii) pursuing medical excellence. Your work will have far-reaching impact on the health and lives of Singaporeans.

Ministry of Health