What the role is:As Assistant Director/Records Management of the Communicable Diseases Agency Planning Office (CDA PO) set up by the Ministry of Health (MOH), you will support Deputy Head/Workplace Services in the setting up and management of the registry and mailroom management functions of the Communicable Diseases Agency (CDA). The CDA is a new government agency that is being established by the Ministry of Health (MOH) to oversee Singapore's communicable disease preparedness, prevention and control, surveillance, risk assessment and outbreak response. The CDA PO's role is to plan and execute the setup of the CDA, which will consolidate and build on the public health functions under MOH, the National Centre for Infectious Diseases, and the Health Promotion Board. You will be working in a fast-paced and highly volatile environment that will require you to manage multiple stakeholders and priorities concurrently for a smooth transition to the CDA.What you will be working on:You will play a key role in the Records Management team of the CDA PO. Your key responsibilities include the following: Set up the Registry and mailroom functions of the CDA, including the relevant digital solutions to automate Registry and mailroom processes where possible Oversee the management of CDA's Registry and mailroom operations after the CDA is formed Set up the policies governing the transfer of records from the functions that will move to CDA and ensure the proper transfer of records to CDA Play a key role in CDA's Knowledge Management efforts through inculcating a strong filing culture among staff and ensuring documents containing important information are filed timely and properly Guide the Records Management team in the audit of CDA's compliance with IM4L by the National Archives of Singapore (NAS) Set up and implement the framework and processes for the retention, preservation and declassification of CDA records, including working closely with National Archives of Singapore (NAS) on the record management requirements for retention, preservation and declassification of CDA records Oversee stock take of physical records, whenever required, and ensure accountability of CDA's records inventory Any other records management and mailroom functions to support CDA's information needsWhat we are looking for:
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