Job Description

What the role is:At the Ministry of Transport (MOT), we spearhead developments in Singapore\'s land, sea and air transport sectors to advance Singapore\'s economic competitiveness and Singaporeans\' quality of life. We seek dynamic, analytical and committed individuals to join our able MOT team in realising the vision of a world-class transportation system and a global interconnected hub. If you share our vision and possess the qualities we seek, join us!What you will be working on:As a Records Management and Procurement Specialist, where you\'ll play a vital role as part of a member in the Corporate Division ensuring the efficient management of Ministry of Transport (MOT)\'s records, information, procurement, compliance, and governance. Responsibilities includes and not limited to: Strategic Management: Being part of a dynamic team that leads both MOT\'s records management and procurement strategy, including reviewing taxonomy and metadata structures to ensure effective organization and retrieval of information. Ensuring the Transparency, Open and Fair competition and Value for Money for Government procurement. Systems Oversight: Manage MOT\'s records management systems, ensuring they are up-to-date, user-friendly, and compliant with regulations. Collaboration: Liaise with the National Archives of Singapore and internal divisions to facilitate records appraisal, transfer, disposition, and declassification processes. Performance Evaluation: Analyse filing activities and assess the effectiveness of MOT\'s record management systems, recommending improvements as needed. Staff Training: Plan and coordinate data strategy initiatives and sharing sessions to educate MOT staff on records management, procurement requirements and processes, promoting a culture of compliance and efficiency. Digitization Projects: Lead the planning and coordination of digitization exercises for MOT\'s records, ensuring the preservation and accessibility of valuable information. Administrative Support: Manage day-to-day operations for MOT\'s reading list and Official Gifts, ensuring timely processing and compliance with guidelines. Interagency Coordination: Collate returns/requests from other government agencies, facilitating seamless information exchange and cooperation. Procurement: Oversee the Ministry\'s procurement operations, including reviewing proposals and requirement specifications, providing guidance on policies and processes, and managing quotation and tender exercises via GeBIZ. Communication: Develop and produce collateral to support publicity and internal communication efforts related to records management and procurement initiatives. Compliance and Governance: Conduct routine business analytics on records management and procurement to ensure adherence to regulations and enhance process efficiency for optimal outcomes. Ad Hoc Tasks: Undertake any other duties as assigned by the Division Director or Section Head, contributing to the overall effectiveness of Ministry of Transport\'s Corporate Division.What we are looking for:The officer should have some relevant working experience. The officer should possess good interpersonal, organisational, written and communication skills. The officer is expected to be an independent worker with strong computer literacy and good initiative, as well as a meticulous, self-motivated, resourceful and committed team player.About Ministry of Transport:The Mission of Ministry of Transport is to develop Singapore\'s land, sea and air transport sectors so as to enhance our economic competitiveness and quality of life in a knowledge-based economy. MOT oversees the development and regulation of the following sectors: \xe2\x80\xa2 Civil Aviation and Air Transport \xe2\x80\xa2 Maritime and Ports \xe2\x80\xa2 Land Transport Besides providing an efficient and cost-effective transportation in Singapore, it also strives to make Singapore an international civil aviation and maritime centre for the region. The ministry sets the strategic and policy direction while operations and regulatory works are carried out by the statutory boards under its charge. There are four statutory boards which are established by Acts of Parliament: the Civil Aviation Authority of Singapore (CAAS), the Land Transport Authority (LTA), the Maritime and Port Authority of Singapore (MPA) and the Public Transport Council (PTC). The ministry also oversees the operation of the Transport Safety Investigation Bureau (TSIB).

Ministry of Transport